HR Coordinators

The HR Coordinators provide essential customer focused, comprehensive, pragmatic, legally compliant HR support to line managers, Senior Management and Supervisors within Saïd Business School and the subsidiary,
Oxford Saïd Business School Limited (OSBSL), whilst maintaining a professional and corporate image.

Specialists in this field, they are able to offer advice and guidance to managers to maximise employee on
- boarding, performance, development and retention. The HR Coordinator is expected to be confident, knowledgeable and experienced in the University procedures.

**Responsibilities**:
**Advice and Guidance**
- Manage all HR Operations processes, including flexible working requests, maternity and paternity policies, end of fixed-term contract processes etc. Providing advice and guidance on the implementation of the policies, seeking the advice and support of the Senior HR Partners when appropriate.
- Support employees by providing information and assistance throughout the employment lifecycle. Use own initiative and considered judgment to answer queries and make suggestions in line with University policies and legal framework.

**Administrative Activities**
- Ensure that all correspondence is prepared in a timely and accurate manner, in line with University requirements.
- Assist with the end of fixed term contract tracking and co-ordination process.
- In collaboration with the Senior HR Partners prepare HR metrics for the HR Committee to review, highlighting any areas of concern and making recommendations where appropriate.
- Collaborate with the team to process the merit and excellence scheme, to include reviewing nominations and ensuring that nominations are prepared ready for the decision making meetings. Prepare follow up letters for those successful and unsuccessful nominations and updating the payroll system to reflect salary amendments.
- Maintain all employee HR records i.e. in the Core system, absence management systems, and the electronic files, ensuring compliance with GDPR and employee confidentiality.
- Support the monthly Payroll process.

**Employee Lifecycle**
- Manage the new staff on-boarding process, carrying out inductions, arranging health and Safety briefings, University cards and ensuring right to work checks are carried out
- To produce appropriate contractual documentation and written correspondence in relation to internal transfers, terminations and variations of employment
- Assist and collaborate on restructures and changes to employee’s contractual terms and conditions, producing the relevant paperwork to support the changes

**Regulatory Enforcement**
- To keep up to date with developments in employment legislation, University HR policies and human resources best practice, knowledge sharing within the team to ensure continuous development and improvement in the service offered

**Relationship Management**
- Build and maintain strong working relationships with key internal stakeholders including Personnel

Services, Line Managers, Senior Managers, Department Heads, Staff Immigration team, Finance andCentral payroll teams. Also build and maintain relationships externally with local colleges and otherUniversity Departments and other externals as appropriate IT Systems
- Maintain the HR database, Core HR and absence management systems on a daily basis ensuring the accuracy of the personal, contract and payroll related data entered
- Raise and receipt purchase orders using the Oracle Financials purchasing system
- Accurately enter and manage data in various HR databases
- Upload HR content on to the intranet

Selection criteria
Essential selection criteria
- A high customer service ethic, with demonstrable experience of delivering to high standards in a professional environment
- Excellent interpersonal skills and communication skills; with the ability to influence effectively at all levels, persuade and guide managers when making operational decisions
- Strong IT skills
- An understanding of the confidential nature of personnel administration
- Ability to establish and maintain excellent working relationships with external and internal stakeholders
- Strong self-management, with the ability to manage multiple priorities and simultaneous tasks, work to deadlines and pursue tasks to completion. A self-motivated, driven individual with experience of achieving targets and managing accountability
- Ability to work collaboratively within a successful team; good interpersonal skills with experience of team working
- Flexible and adaptable individual; able to cope with a challenging and stimulating work environment and multiple sometimes conflicting priorities
- Ability to manage multiple priorities and simultaneous tasks, work to deadlines and pursue tasks to completion

Pre-employment screening
Standard checks

About the University of Oxford

Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and