Group Fleet Administrator

We are currently looking for a Group Fleet Administrator to join our busy team in King’s Norton. You will support the business in the development, implementation, and maintenance of administrative systems, policies and procedures to enable the company to operate effectively and efficiently. **Group Fleet Administrator Duties-** - Maintaining vehicle service, maintenance, MOT, Tax and V5 records and documents for company vehicles and pool cars. - Management of any relevant emission charges and toll passes/ tags. - Ensuring Vehicle check records are completed and administering logs of the records. - Escalating where the checks are not completed inline with the company process of escalation - Managing the grey fleet checks, license checks and managing the copy of documentation for grey fleet such as insurance MOT and service history as required. - Administering and coordinating issue of new and replacement vehicles - Co-ordination of pool vehicles and driver log - Co-ordinating and administering the scheduled service and maintenance of company vehicles - Co-ordinating and administering the repair of company vehicles - Negotiate and establish repair cost or parts pricing with commercial vendors. - Arrange hire vehicles as required - Collation and analysis of information to include: - Mileage and fuel costs - Service schedules and maintenance histories - Car availability and vehicle locations - Process purchase requisitions and invoices associated with company vehicles - Maintain company fleet records and documentation in accordance with company policy, legislative, health and safety requirements - Attend meetings when required, e.g. programming meetings and team meetings - Dealing with Insurance queries and reporting of incidents to the group insurers and the senior management team. - Maintaining the insurance online database and the adi company vehicles log with any additions and removals of vehicles - Co-ordination and Issuing of fuel cards - Answering the phone - Supporting in the administrative duties such as raising invoices jobs, inputting timesheets and purchase invoices and dealing with queries on the internal project management System (Evo M) - Ad hoc admin duties including hotel bookings for engineers, ordering of consumables and general admin duties **Group Fleet Administrator Requirements-** **Qualifications**: - 5 GCSE’s or equivalent at Grace C or above (to include English and Maths) **Experience and Knowledge**: - Proven administration experience - Previous experience managing client orders and processing of invoices - Strong PC skills in MS Office in particular Excel and Word. **To be a part of our successfulteamyou will need to**: - A positive "can do" attitude - Be reliable and consistent - Demonstrate a confident and determined approach - Have a high degree of enthusiasm and self-motivation - Demonstrate a methodical approach and ability to meet deadlines - Have excellent time management and organisational skills - Demonstrate a keen eye for accuracy and attention to detail - Have a logical, precise and accurate approach to work - Be able to work on own initiative and as part of a team - Have strong problem solving skills - Demonstrate a professional manner and dynamic personality with strong command of the English language - Be resilient and able to cope under pressure - Able to work flexibly and prioritise workload - Have strong customer service and communication skills - Demonstrate good numeracy and analytical skills - Have excellent interpersonal skills with ability to build relationships - A proactive approach with the ability to work without supervision take ownership, accountability and make decisions without daily guidance **Group Fleet Administrator Benefits-** - The adi Pit Stop - savings and discounts portal with Reward Gateway - Healthcare cash plan with BHSF - Employee assistance programme - Cycle to work scheme - Employee referral bonus of £250 for every successful new employee - Generous holiday allowance - Celebration days - Company-wide Christmas party for employees and partners - Annual employee awards - Long service awards - Free workwear **About the Company-** As a multi-disciplined engineering firm, adi Group has a number of expert divisions, spanning across a variety of markets and sectors. Providing bespoke services to clients across the UK and Ireland, adi Group utilises its expertise and customer-centredapproach to consistently deliver innovative engineering solutions without a break in the supply chain. Serving as a client’s single point of responsibility, adi Group overturns UK engineering’s niche model to offer clients 360° support across the spectrum - from the smallest expert installation or maintenance contract to large-scale capital projects. End-to-end,full lifecycle support.