Centre Administrator

**Your profile**:
**What's on Offer**:
**Location**: Manchester
**Salary**: £566 per week
**Contract Type**: Fixed Term Summer Contract (Available During July 2025 - August 2025)
**Hours**: 48 hours per week

**Team Member Benefits**:
**Accommodation**: Free (residential roles only)
**Meals**: 3 meals per day, catering to dietary and religious requirements
**Career Development**: Comprehensive paid training & career development
**Culture**: Friendly & supportive multicultural working environment
**Wellbeing**: Dedicated Mental Health Champions
**Rewards**: Team Members Recognition Awards
**Annual Leave**:Annual leave accrual 12.07% to be paid at end of fixed term contract
**Bonus for Eligible Returners**: £20 per week
- The Manchester City Football School’s collaboration with BSC Young Learners offers a unique opportunity to be part of a professional, dynamic team in the heart of Manchester’s football culture, Etihad Campus. With the support of qualified coaches and specialists, you will be helping young players aged 9-17 develop their football skills and language abilities in an engaging, high-performance environment._
- Young Learners improve both their technical football skills and English skills, using real game scenarios to absorb Manchester City’s world-class style. The football programme focuses on personal growth, athletic performance, and building confidence while enhancing young learners spoken, written and listened English delivered by CELTA or industry equivalent qualified teachers. The program integrates English language learning into the football setting, using creative scenarios like press conferences to help students practice and develop their language skills in a dynamic and engaging way._
- If you're passionate about football, language learning, and youth development, this is the perfect opportunity to make an impact and inspire the next generation of young football players._

**Overview**: The Centre Administrator is responsible for supporting the Centre Manager & Night Duty Manager with all administrative tasks related to the smooth and effective running of a Young Learner Centre. The Centre Administrator is a key member of the office team at each centre and is also there to support the Academic, Activity, and Welfare Managers as needed throughout the summer.
The main duties and responsibilities are listed below
**Duties**:**
**Centre Administration**
Supporting the Centre Manager with the following:

- Creating and sharing a weekly rota to ensure that all shifts are being covered, all team members are within their weekly hours and that everyone has at least one full day off per week.
- Producing a weekly bedding list to be shared with the team from the host centre and used as a fire list and morning/evening rollcall list for the BSC team at the centre.
- Plan and organize room allocation and reviewed weekly.
- Planning/Confirming planned excursions and organising groups and materials.
- Welcoming groups on arrival and organising registration (as needed)
- Produce a weekly meal list to be shared with the catering team from the host centre outlining how many of each meal needs to be prepared each day and organising packed lunches as needed for excursions.
- Taking and writing up minutes for any formal meetings taking place at the centre
- Participating in daily/weekly SLT meetings.
- Responding to enquiries from the BSC team at the centre, students, Group Leaders, Agents, members of the BSC central support teams and ensuring smooth channels of communication
between all key stakeholders
- Delivering a fully effective check-in/out service to students and Group Leaders, completing all relevant paperwork, updating database records, and ensuring all procedures are followed to provide the best possible experience for all arriving/departing students.
- Running weekly reports to show all arrivals/departures, as well as any special requirements (additional excursions, dietary requirements, rooming preferences etc.)
- Checking flight information and liaising with Activity and Welfare teams to ensure that all airport transfers are organised and that a meet and greet team are scheduled to be at the airport on arrival days.
- Proactively dealing with any problems or issues that arise at the centre during programme delivery

**Academic**

Supporting the academic team with following:

- Completing any necessary academic administration e.g. observation paperwork, handing out student questionnaires, student reports etc.
- Running student testing, levelling, and placement efficiently
- Timetabling classes
- Collating and handing out student reports and certificates

**Social & Pastoral**

Supporting the Activity and Welfare Managers with the following:

- Working with the activities team to ensure smooth running of social programme
- Ensuring safety, welfare, and wellbeing of students whilst at the centre
- Supporting with mealtime rotas and planning
- Supporting with wake up and bedtime duties
- Promoting