Administration/clerical Assistant

**School Administrative Assistant**

**Support Staff Grade 15**

**Stoberry Park School, Wells**

**SPS Grade 15: £20,812 - £21,189 pro-rata**

**Wednesday - Friday 10:30am - 5:30pm with a 30-minute unpaid break, term time only**

We are a large primary school with a big heart and even bigger ideas. We are invested in constantly developing our curriculum and fantastic grounds; have a committed and enthusiastic staff and are part of a special community. We are looking for a new member of staff to join our friendly and enthusiastic office team.
- Are enthusiastic, determined and committed
- Are passionate about enabling every child to fulfil their potential and understand and revel in unpredictability of life in a building full of children
- Are hardworking and able to work effectively as part of a team, as well as on their own initiative
- Have excellent written and oral communication skills
- Are honest, reliable and ooze integrity (one of our School Values)
- Have good ICT skills

We can offer:

- A committed, creative and innovative team
- A commitment to professional development for all
- An excellent school that is developing a broad, balanced and creative curriculum

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All successful applicants will be required to undergo the full range of statutory safeguarding checks, including a full DBS clearance.

This post may be combined with the vacant Clerk to the Governing Board post, if there is interest to do so.

Closing date**:Thursday 10th August at midday.**

Interview date**:Thursday 17th August during the afternoon**

**ADMINISTRATIVE ASSISTANT - JOB DESCRIPTION**

**All staff are required to act in accordance with the school’s ethos, policies and practices, under the direction of the Head Teacher.**

**Main purpose**
The administrative assistant is responsible for supporting with the administrative, financial and organisational processes within the school. They will also act as the initial point of contact for parents, visitors and other stakeholders, so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions.

**Duties and responsibilities**

**1. General administration**
▪ Update manual and computerised record/information systems
▪ Update and maintain the school calendar
▪ Manage and organise completed forms from parents
▪ Report any issues with the school’s IT systems
▪ Organise and distribute incoming and outgoing post
▪ Provide administrative support to staff as needed
▪ Book training courses for all staff
▪ Order, monitor and manage stock, ensuring best value following the school’s purchasing processes
▪ Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary
▪ Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
▪ Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
▪ Update relevant sections of the school website and other online systems
▪ Complete statutory and requested returns in a timely manner
▪ Liaise with external agencies to book sessions (incl. school nursing team, local businesses, school photographer etc)
▪ Order/amend lunch orders
▪ Run reports and provide data as requested
▪ Maintain and update class/club/trip lists as required
▪ Sort and distribute lost property
▪ Assist with booking activities (incl. swimming/trips)
▪ Issue reminders to parents

**2. Attendance administration**

▪ Monitor and maintain an accurate record of pupil attendance, producing reports as necessary
▪ Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed

**3. Reception**
▪ Act as the first point of contact for parents and visitors arriving at the school
▪ Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner
▪ Seek support from other colleagues where necessary to respond to complex enquiries

At Stoberry Park School, the health, safety and wellbeing of every child is our top priority. We expect all staff, Governors, parent/carers and visitors to share this commitment to safeguarding our pupils.

▪ Respond to messages promptly and accurately, passing on information to relevant staff members as necessary

▪ Assist staff and pupils with the information and support they need
▪ Receive visitors in a warm and friendly manner
▪ Ensure the office/reception is clean, tidy and presentable

**4. Security**

▪ Control access to the school in line with the school’s safeguarding pr