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Facilities Coordinator

2 weeks ago

Brighton, United Kingdom Rakuten Full time

Job Description:
Summary

Rakuten Advertising is currently hiring for a Facilities Coordinator, currently located in Brighton. Rakuten is a world-leading, fast-paced organisation with a huge business portfolio. This role will be based in Brighton but will require occasional travel to our other site, including London, Paris and Berlin. This position will allow you to join a busy, ever-growing team, with new challenges every day.

Key Responsibilities
- Purchasing and maintaining cleaning and basic office supplies
- Keeping a calendar overview of office events and training programmes
- Updating distribution lists
- Maintain post & storage areas and organise couriers for all teams when needed.
- Maintain security and access pass records and create/deactivate security passes
- Maintain remote records and supplies for Berlin office (with occasional travel)
- Update Brighton company invoicing and expenses using bespoke software
- Work as part of a team to deliver Special Projects (Sustainability Team, People Experiences etc.)
- Greeting Clients/Visitors at reception and manage client-facing meeting spaces to ensure a high standard at all times.
- Any other duties within the scope and purpose of the role as required by the Regional Senior Facilities and Operations Manager

Minimum (Knowledge, Skills, Abilities)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:

- Relevant experience is essential.
- Good working knowledge of Microsoft Office (Word, Excel, PowerPoint etc)
- Excellent communication skills both written and interpersonal
- Quick-thinking and problem-solving skills are essential
- Good organisational and time-management skills and the ability to work effectively as part of a team
- Attention to detail and the ability to work accurately with mínimal supervision
- Ability to handle routine interruptions, and a flexible approach to changing priorities with ease as well as the ability to move at a fast-pace
- German language skills desirable
- Five Principles for Success
- Our worldwide practices describe specific behaviors that make Rakuten unique and united across the world. We expect Rakuten employees to model these 5 Shugi Principles of Success.
- Always improve, Always Advance - Only be satisfied with complete success - Kaizen
- Passionately Professional - Take an uncompromising approach to your work and be determined to be the best
- Hypothesize - Practice - Validate - Shikumika - Use the Rakuten Cycle to succeed in unknown territory
- Maximize Customer Satisfaction - The greatest satisfaction for our teams is seeing their customers smile
- Speed Speed Speed - Always be conscious of time - take charge, set clear goals, and engage your team