Office Junior

3 days ago

Brighouse, United Kingdom Peritus Health Management Full time

**Main Purpose of the Job**

To provide administrative support to the business to meet the needs of the customer, clinical and technical teams. Ensure that the company meets the recognised standards for the services provided and maintains professional quality accreditation in line with business requirements.

**Reporting to**:
Operations Manager

**Main Duties and Responsibilities**

Responsible for day to day diary management, meeting customer needs and answering enquires; supporting clinical teams on sites; maintenance of records in accordance with medico-legal and company standards; and general office duties.

**Essentials**

Must be competent in using Microsoft Outlook, Word, Excel; have good communication and time management; accuracy and attention to detail.

**Main Duties**

1. Ensuring the accurate scanning and storing of medical records in accordance with the medico-legal guidance and company policy, including sorting new customer transfers and leavers files.

2. Answering telephone enquiries and ensuring the correct response by the appropriate person or passing on messages.

3. Meeting and greeting visitors to the office, ensuring Health & Safety protocols followed.

4. Processing incoming and outgoing post, scanning and saving records to the server.

5. Monitoring resources and maintaining minimum stock levels.

6. Arranging, checking and confirming bookings with customers and ensuring that appointment sheets are available to the clinical staff and they are meeting their targets.

7. Arranging for the all notes, and forms required by an Occupational Health Advisor are available electronically at least 3 working days prior to the time due on site or that suitable arrangements are in place for the Occupational Health Advisor to access the resources prior to the appointment.

8. Maintaining recall / monitoring system for customers/clients, ensuring that customers / Occupational Health Advisors are aware of work due or overdue and action taken where required.

9. Checking that reports are sent to customers following all clinical activities and that all clinical records are stored appropriately on the server.

10. Monitoring and updating internal systems with management and operational information.

11. Checking timesheets against calendars and stored documents.

12. Chasing GP reports or following up on information requested.

13. Inputting numerical data into clinical programme.

14. Reviewing and assessing the effectiveness of changes within the business and working with Admin and Finance and Directors to support the change process.

15. Any other duties to help the needs of the business.

**Job Types**: Full-time, Permanent

**Salary**: From £12,833.00 per year

**Benefits**:

- Company events
- Free or subsidised travel
- On-site parking
Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

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