Administration Specialist

**Administration Specialist**

**£21,500 (Excellent banding scheme with reviews every 6 months)**

**Alloa, Scotland (FK10)**
- Fulltime - 5 days per week (between Monday-Sunday and between 7am-11pm)_

An Administrator’s role is to be an effective member of the document production team and provide fee earners with a seamless, professional, accurate and efficient document production service. The main duties of an Administration specialist will include, but are not limited to:

- Producing and amending correspondence, documents, reports, deeds, attachments etc. from a variety of sources, in house style and in line with the DP systems/procedures.
- Producing and amending PowerPoint presentations, organisational charts, mail merges and Excel spreadsheets and graphs.
- Liaising with the DP team leader and legal PAs, as appropriate, in relation to document production matters and queries.
- Proof reading and checking documents that have been produced to ensure they are correct, in line with house style and, where applicable, attachments have been included.

In addition to providing support to the fee-earner(s) to whom they report, an Administration specialist should also aid their immediate colleagues in their department and, where practical, other departments. Team duties will therefore include:

- Managing and amending the firm’s model form and precedent database.
- Advising clients on the appropriate formatting and styles for their documents.
- Providing an expert word support function to all areas of the firm.
- Troubleshooting, in conjunction with IT, any documents which are proving problematic.
- Any other duties as reasonably requested by a person of an appropriate seniority.
- Creating and updating standard operation procedures on the key package functions used within the firm.

An Administration specialist also has a responsibility to ensure that his or her skills set is up to date and he or she is familiar with the firm’s departments, key personnel, clients, internal systems, and procedures. This will ensure that he or she is able to carry out his or her role effectively and, where appropriate, discuss any training requirements with the relevant person(s). In addition to this, they should have/be:

- Accurate typing speed of at least 70 words per minute with advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint.
- Excellent telephone manner and build a competent knowledge of telephone system.
- Excellent communication, organisational and team skills.
- Excellent attention to detail.
- Flexible and dependable, able to take the initiative.

**Job Types**: Full-time, Permanent

**Salary**: £21,500.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Private medical insurance
- Referral programme

Schedule:

- Day shift
- Monday to Friday
- Night shift
- Weekend availability

Ability to commute/relocate:

- Alloa: reliably commute or plan to relocate before starting work (required)

Work Location: One location