Accounts/administration Assistant

**FCMS (NW) Ltd JOB DESCRIPTION**

**Job Title: Accounts Administration Assistant**

**Term**:Permanent

**Hours**:37 hours per week, Monday to Friday, hours to be agreed.

**Salary**:£10.30 per hour

**Responsible to**:Accounts Manager

**Base**:Newfield House, Vicarage Lane, Blackpool, FY4 4EW

Our behaviours should be in line with our values which form part of our Company DNA:

- **Fun: People rarely succeed unless they are having fun. Happiness is healthy**:

- **Awesome: We aren’t here to be average, we’re here to be awesome**:

- **Humble: We’re here to make a difference to the lives of others, NOT to see how important we can become**:

- **Brave: We challenge the norm. We have the courage to get the difficult jobs done**:

- **Oomph: We have natural oomph It’s infectious**:

- **Go-getting: We are intuitive to changing needs and respond quickly which we do with energy, ideas, and positivity**

Our key expectations are:

- Self-awareness - Living authentically
- Adaptability
- Being ready to adjust depending on the situation
- Openness - What you see is what you get
- Positivity with a real sense of being able to strive for the impossible
- Generosity of spirit
- Everyday should be an opportunity to act with kindness
- Ability to have fun - Taking the role seriously, whilst being yourself

**This role will require the post holder to exercise discretion, diplomacy and to adhere to confidentiality at all times.**

**Job purpose**

To be an integral member of the finance team supporting the whole FCMS organisation.

**Key Responsibilities**:
This role will support all aspects of the finance function including purchase ledger, sales ledger, banking, reporting, analysis - full training will be given for all technical aspects of the role, but initiative is vital.

**Key Duties**:

- To undertake any work required within the finance function, including administrating the purchase invoice system, raising invoices, and tracking payments, maintaining spreadsheets, working with other departments regarding costs, filing, reconciling accounts and much more
- To be highly organised with an eye for detail
- To be able to plan, organise and execute tasks with an awareness of impact to others
- To be proactive and prioritise daily workload accordingly
- Undertake any other ad-hoc general duties as required and agreed within the finance office
- To adhere to Health and Safety Policies and Procedures and to be mindful of the welfare of other people, always following safe working practices both in the working environment and whilst working from home

**Values and skills**
- Is IT literate; confident working with Microsoft Office (Word, Outlook, and Excel) and has robust keyboard skills. Advanced Excel skills or an aptitude for working with Excel with a willingness to learn advanced skills would be beneficial
- Is an enthusiastic person with a strong energy drive and professional can-do attitude
- Is capable of managing own workload and can prioritise tasks as appropriate to the changing needs of finance office
- Enjoys a challenge
- Has a strong sense of ownership and responsibility
- Has confidence in ability to show initiative and not wait for instruction
- Is able to adapt easily to changing conditions
- Participates in change/development of working practices that support service improvement.
- Values and demonstrates healthy time management practices
- Has good verbal and written communication skills
- Demonstrates diplomacy, confidentiality, and discretion
- Works in a cooperative and considerate way to establish and maintain effective working relations
- The organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. You will be expected to fulfil your mandatory safeguarding training at the level applicable to this role._

**PERSON SPECIFICATION**

**EXPERIENCE**

**ESSENTIAL - **Experience of accounting / financial administration

Ability to work on own initiative

Ability to work in a team and have a flexible approach to work

Experience of prioritising workload to meet competing deadlines

Strong attention to detail

**DESIRABLE - **Knowledge of sales/purchase ledger and banking

**QUALIFICATIONS**

**ESSENTIAL - **GCSE (or equivalent) passes in Mathematics and English Language

**DESIRABLE - **To have an accounting qualification eg AAT

**SKILLS, KNOWLEDGE & COMPETENCIES**

**ESSENTIAL - **Able to work in a busy office environment with effective work prioritisation and task allocation.

Excellent IT skills, particularly proficiency with spreadsheet software

High level of accuracy

Able to work under pressure

Highly organised

Demonstrates a logical and methodical approach with attention to detail and accuracy

**DESIRABLE - **Advanced IT skills

**SPECIFIC JOB REQUIREMENTS**

**ESSENTIAL - **Good level of IT skills. Proven experience of excel spreadsheets is essential

**DESIRABLE - **Working k