Community & Events Coordinator

**Community & Events Coordinator**

**Job title**:Community & Events Coordinator

**Salary/rate**: £24,856 (LLW) - £26,000 pro rata, depending on experience

**Terms**:Fixed term. 7 months (May-November), with the potential to extend to a year funding dependant.

**Hours of work**: Part time. 3 days a week across Monday, Tuesday, Wednesday and/or Thursday and some weekend work as part of our events. Hybrid working options available.

**Responsible to**: Co-Director of GROW

**About GROW**

GROW works with schools and communities delivering bespoke programmes in sustainable food growing and outdoor learning.

We work predominantly with local children and young people who experience poverty, personal, or social barriers to learning, healthy living, and employment. We offer our participants the skills, knowledge, and confidence to make positive choices and changes in their lives and in the world around them.

Our agroecological farm and outdoor learning hub at The Totteridge Academy, North London, is at the heart of every one of our activities, providing a practical and inspiring resource for everyone who visits.

**About the role**

We are looking for a highly organised, efficient, and friendly individual to join our small and very caring team. The purpose of this role is to coordinate our weekly adult volunteering programme, seasonal box scheme, and calendar of events. Ideally, we are looking for someone local to Barnet who knows the area and who can help us spread the word of our exciting events and opportunities.

**Events**

We run a variety of community events throughout the year from May-October. Events are free and open to all with the aim to engage the local community with our farm and the outdoors. Events include Pick Your Own Flowers,, Family Volunteering, open days, plant sales, and more. We are looking for someone to support with marketing, engagement, and coordination of these events. We want to double attendance numbers this year and to bring more people from underrepresented and minority groups to our farm, breaking down access barriers to farms and the outdoors.

**The Box Scheme**

**Volunteering**

We host weekly adult (16+) adult volunteering on our farm for members of the local community and beyond to learn new skills, spend time outdoors, and meet new people. Since 2020, we have welcomed over 250 volunteers to our farm. Volunteering is open to all no matter your age, fitness, physical ability, or background. We are able to support those with learning needs and disabilities and take regular referrals from Mencap.

**Job description**

Coordinate GROW’s weekly farm volunteering and seasonal box scheme.

Attend key events during the season.

Coordinate our key events including pumpkin time, open farm sunday, Big Feastival, and pick your own flowers.

Circulate posters and flyers for events, farm volunteering and box schemes via appropriate locations, channels, platforms, and networks, ensuring our opportunities are visible and accessible.

Liaise with all box scheme customers enquiries in a timely and friendly manner.

Process all new box scheme customers and cancellations.

Research appropriate and new marketing opportunities for our events, volunteering, stall and box scheme to ensure we are reaching underrepresented and minority groups.

Book in weekly adult volunteers and ensure the farm team are kept abreast of new joiners.

Keep the volunteer attendance sheet up to date and process data accordingly

Research, Attend and coordinate weekend markets, events, and pop-ups to promote the box scheme.

Create and send our weekly newsletter to all Box Scheme customers.

Ensure the events calendar is kept up to date and accurate.

Coordinate staffing and volunteers for our events.

Work with relevant staff members to ensure good quality photography and video is produced for each event.

Support with general office administration.

Coordinate kick-off and evaluation meetings for key events.

Attending relevant CPD training when required.

Be mindful of child safeguarding at all times. Keeping up-to-date with relevant training and understanding GROW and TTA’s safeguarding policies and procedures

Be a proactive member of the team, leading on improvements and suggestions to your areas of work.

**Person Specification**

**Essential**:

- 1-2 years administration or coordination experience, ideally in a relevant sector.
- Strong communication skills, both written and spoken.
- Friendly and approachable.
- Strong people skills and confidence speaking to members of the public.
- Solution focussed and proactive.
- Proficient in IT skills, particularly in excel.
- Willingness to work some weekends at GROW and community events to promote the Box Scheme and opportunities.
- Ability to work independently and as part of a team.
- Ability to meet tight deadlines.
- Comfortable working in a small team and managing own workload.
- Passion for the values of GROW.
- Awareness and / or willing to learn abou