Logistics Co-ordinator

**Qioptiq Photonics Limited (an Excelitas Technologies Company) is a leading global supplier of opto-electronics and photonic products present in a variety of markets from medical and biotechnology to semiconductor and industrial markets, based in Hamble, Hampshire.**

The Logistics Coordinator must be able to demonstrate the ability to manage team members proactively and seek to improve performance of the team. They must take responsibility for his/her own actions. It is vital they are a team player and show flexibility in all aspects of their work. The role requires good communication skills and confidence in influencing others in a positive manner in order to meet strict deadlines and budgets. The Logistics Coordinator should be able to manage their own workload independently and also demonstrate willingness to adapt in order to meet changing business needs.
**Main Responsibilities**:
**Logistics Coordination & Compliance**
- Assist with the administration of Inbound & Outbound logistics and deliveries by service providers
- Align daily with Planning and Stores Teams to ensure logistics plan is effectively communicated
- Ensure logistics arrangements align with the production and shipping schedule and maximize OTD
- Provide support as POC for transportation queries and issues
- Contract management of 3PLs and other logistics service providers
- Ensure all activities within logistics processes adhere to all relevant Compliance or Quality regulations (ISO9001 QMS)
- Assist with the management of the movement of products/equipment and material in and/or out to comply with relevant country regulations
- Ensure shipments are costed and invoiced correctly in accordance with agreed charges to ensure profitability
- Retain the necessary documentation and forms for audit purposes for controls and HMRC
- Maintain and share information on relevant import and export procedures, tariffs, duties, licenses and restrictions.
- Communicate with the relevant export and import authorities and couriers on a weekly basis
- Work with Customer Services to plan and implement shipment of demo goods to exhibitions in various countries
- Responsible for all aspects of the Distribution business on both Filemaker and Great Plains, quotation through to invoice
**Cost, Control & Continuous Improvement**
- Analyze and track logistics spend against budget, whilst providing recommendations for areas of improvements
- Lead implementation of best practice and continuous improvement of Shipping and Distribution processes
- Tracking of shipments for Revenue Recognition purposes
- Ensure in your absence that adequate logistics cover is in place to enable OTD
**Other**
- Compile reports and returns as required
- General administrative work required to fulfill delivery
- To provide cover for the finance team processes when required
- Provide training on shipping and logistics processes as required
- Perform other tasks as required

**Essential skills, qualifications and experience required for this post**:

- Relevant experience of manufacturing logistics processes including shipping and distribution
- Experience within logistics and contract management
- Working knowledge of business finance procedures
- Experience in aspects of MRP systems and stock accuracy
- Experience of working with both customers and suppliers
- Good Microsoft Office skills (Office, Teams etc)
- Resilient and excellent interpersonal skills
- Excellent attention to detail
- Highly organised with excellent time management skills
- Able to communicate well at all levels.
**Desirable skills, qualifications and experience for this post include**:

- Professionally recognized Logistics Qualification
- Previous Logistics Coordinator/ Supervisor in a high precision manufacturing industry
- Knowledge of general accounting procedures
- Working knowledge and experience of SAP
**Behavioural Indicators**: Individual behaviours we expect of the holder of this job description to display in this role include:

- Listens actively and carefully to what others say, asks questions to check understanding and shares their knowledge
- Trustworthy and accepting of own actions
- Maintains clear professional boundaries and client confidentiality at all times
- Has a positive approach to work, working flexibly, willingly and in co-operation with others.
- Recognizes need to work within financial guidelines and authorization procedures to comply with budgetary req’s
- Always presents a positive image of the organization
- Provides support for team members if requested and when necessary
- Demonstrates ability to focus on results and outcomes
- Takes the initiative to solve day-to-day problems in own area of work
- Demonstrates ability to learn from mistakes and prevents the same thing happening again
- Develops numeric skills to further understand financial controls
- Responds to changing customer needs
- Schedules own work to meet targets and strict deadlines
- Provides clear, concise informatio