Finance Assistant

**Job Purpose**
Responsible and accountable for the day-to-day financial processes of University Services ensuring accurate and timely reporting of financial data, to the University Services Finance team and Head of Finance.
Accountable for the end-to-end Finance process for all US Staff and Managers Requests, ensuring effective controls are in place and that approvals are sought in a timely manner.

**Main Duties and Responsibilities**
1. **Ensure the delivery of high-quality output with a strong focus on controls, process and reporting, as appropriate. This includes, but is not limited to**:

- Manage the Finance process for all Staff & Manager requests, ensuring that the process is adhered too and that approvals are sought and recorded in a timely manner.
- Responsible for Month end Pack reconciliations, ensuring that all data is accurate and reconciled back to the Finance System (Agresso).
- Mange the Overseas agent review and re-allocation, ensuring recharges are communicated to colleges in a timely manner.
- Manage the Budget Load reconciliation, ensuring that data is reconciled back to the final submission and any anomalies are followed up on in a timely manner.
- Manage the process for setting up new projects and suppliers, working closely with the wider University Services team to ensure that requests are processed in a timely manner.
- Manage the income and commission review for Glasgow International College, ensuring that data is reconciled to My Campus and that any errors are rectified prior to Invoice processing or payment.
- Manage the University Services Finance mailbox, actioning journal requests, budget transfers and other queries in a timely manner.

**2.** **Month End Processes & Controls**
- Responsible for the processing of month end journals supporting the University Services Finance team with the month end process.
- Responsible for processing banking journals and reconciliations within Commercial Services.
- Responsible for Balance Sheet reconciliations, ensuring that the appropriate back-up is included, narrative is updated, and that approval is sought from the Head of Finance.
- Manage the end to end process for the reallocation of Telephony University wide ensuring that charges are reconciled, reviewed, and communicated to key Stakeholders.
- Manage the purchasing card reconciliation for Finance, ensuring that relevant backup is included.
3. **Continuous Process Improvement and Business Efficiencies**
- Challenge the status quo associated with current processes to identify risks and opportunities for process improvement in a bid to deliver Business efficiencies particularly across the current reporting adopted.
- Proactively identify any areas of risk and carry out the necessary analysis and recommendations to reduce / mitigate said risk.
4. **Financial Audit**
- Assist in both internal and external financial Audit queries, providing accurate and timely information to the Head of Finance - US.
5. **Ad hoc project work**
- Support the US Finance team and Head of Finance - US on any Projects, including provision of training and guidance to staff, as appropriate.
- Contribute to project work which will drive forward strategic benefits for the University and use financial data to validate proposals.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or: Scottish Credit and Qualification Framework level 7 (Advanced Higher / Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
A2 Knowledge of financial and accounting procedures, particularly accrual accounting.

**Desirable**:

B1 Accounting qualification, HNC in Accounting or equivalent.

**Skills**

**Essential**:

C1 Strong organisational and time management skills, with the ability to multi-task and deliver high quality work unsupervised and within deadlines.
C2 Ability to challenge the status quo and to demonstrate experience of identifying areas of process improvement.
C3 Ability to investigate, interrogate & analyse financial data.
C4 Effective oral and written communication and interpersonal skills, with the ability to challenge assumptions and practices with diplomacy, as well as having a customer centric approach processes.
C5 Proven understanding of control, governance and risk awareness, and the ability to enforce across a team.
C6 Well developed analytical and problem-solving capability.
C7 Excellent Team Player.
C8 Flexible in approach, with the ability to react in a constantly changing and learning environment.

**Experience**

**Essential**:

E1 Recent relevant experience working as a Finance Assistant/Administrator in a complex and fast paced environment.
E2 Experience of using computerised finance syst