Office Assistant

3 days ago

Bristol, United Kingdom Pertemps Bristol Commercial Full time

This is a full-time role working Monday-Friday, fully office based - Offices are just a 20 minute walk from Temple Meads Station.
Salary on offer of £20,000-£25,000 per annum (depending on experience) + fantastic benefits including -- Holiday entitlement of 24 days plus bank holidays
- Early Friday finish / flexible working
- Enhanced employer pension contribution
- Westfield Health Cash Plan, retail discounts & Private Health Insurance
- Personal Accident Insurance
- Bike to work scheme
- British Cycling membership

The Office Assistant will be managing the arrival experience for clients and visitors, providing a friendly, welcoming, and professional first impression for the business, managing incoming calls and handling incoming/outgoing deliveries. Helping the team withgeneral administrative duties will also make up a large part of the role including managing office supplies and assisting with ad hoc tasks.
On occasion, you will also be required to assist with the logistics and running of user research and human factor studies as part of their design and development projects.
The office Assistant will mainly be responsible for:

- Greeting visitors, being professional and friendly (client/visitor experience)
- Building a rapport with regular visitors and clients
- Arranging meetings and ordering catering as required
- Answering the telephone, transferring calls and taking accurate messages
- Sorting and distributing incoming mail as well as arranging outgoing mail and parcel delivery
- Providing flexible support to a dynamic team to help ensure smooth running of the office
- Ensuring office and studio supplies are maintained
- Complete simple maintenance tasks eg coffee machine as well as assisting in the arrangement and scheduling of building maintenance
- Support the arrangement of human factor research schedules and documentation and participant visitors

The ideal person for the Office Assistant role:

- Someone who is professional, reliable, pro-active, positive and works to high standards. You must be able to multi-task, effectively prioritise your workload and be highly organised. You will have a friendly and accommodating manner and find it easy tobuild rapport with clients and colleagues.
- Previous general Office Assistant / Administration, Reception or Customer Service experience would be beneficial
- Excellent written and verbal communication skills
- Confident to use own initiative and ability to juggle priorities
- Quick learner and an appetite to pick up new skills and technologies

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