HR Coordinator

**Overall Purpose**
The Human Resources (HR) Coordinator supports the delivery and governance of the day-to-day HR operations for the IOM team, carrying out administration as well as maintaining employee records in the HRIS system (BambooHR). The HR Coordinator will provide first-line support and advice and requires complete confidentiality. The HR Coordinator will liaise with Hill Robinson Group HR team to ensure the IOM is aligned with Group HR policies and procedures.
The role will also involve: management of recruitment process, payroll administration of the different payrolls maintained in IOM, supporting staff development and training.

**Responsibilities**
HR Administration
- Maintain and update employee policy documents in conjunction with Group Human Resources
- Ensure that new IOM HR policy/decisions are aligned with Hill Robinson Group HR Policy
- Maintain (electronic) confidential files of employment and consultancy contracts
- Manage HR records on BambooHR and other Group IT systems
- Maintain all leave and absence records on BambooHR
- Ensure that Human Resources frameworks, tools, policies and procedures are up to date, accurate and easily accessible
- Prepare monthly summary reports of headcount

Recruitment, leavers and joiners
- Manage recruitment process for new staff using Hill Robinson recruitment processes and BambooHR hiring platform
- Manage the Onboarding of team members, including IT set up, working with IT service providers to establish systems access
- Deal with Offboarding of team members

Payroll administration
- Manage preparation of monthly payroll for: Isle of Man, United Kingdom, Germany, The Netherlands, International payroll - Portia and Aviation Cell (Guernsey)
- Ensure payroll payments and deductions are fully support by documentation
- Manage payroll review and approval process roll
- Liaise with payroll providers and ensure payroll funding is received by them on time
- Prepare monthly accounting summary and monthly re-invoicing summary

Staff development and training
- Manage staff training requests and arrange courses through Elite Academy Online
- Manage staff appraisals (annual and interim) and ensure one-to-one sessions are documented in accordance with Group HR Policy/requirements

**Person Specification**
**Qualifications**
- Graduate, preferred
- CIPD an advantage, consideration will be given to applicants with demonstrable HR experience

**Previous experience**
- 2-5 years of payroll and HR administration experience required
- Experience of working with a computerised HR Management Information system (HRIS); a working knowledge of BambooHR would be an advantage
- Advanced level of technical proficiency and computer literacy (MS Office, excel, word, outlook etc)

**Person attributes**
- Excellent organisational skills and the ability to prioritise competing demands
- Good attention to detail and an eye for accuracy
- Resilience and ability to work under pressure in a fast-moving and constantly changing environment with a willingness to adopt a hands-on approach
- Self-motivated and good at solving problems in own area
- Good client service skills, with confidence in speaking with employees and Line Managers

**Job Type**: Permanent