Business Administration Specialist Health Safety

**Details**:
**Reference number**:

- 346561**Salary**:

- £30,471- Pro-rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer- HMPPS Band 4**Contract type**:

- Permanent**Type of role**:

- Health and Safety**Working pattern**:

- Flexible working, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at HM Prison Berwyn, LL13 9QEAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
This role is a Part time role, hours are 25 a week. There maybe potential for flexibility around working days.

**Overview of the job**

This is a non-operational specialist role based within HMPPS in Wales establishment or probation delivery unit, line managed via the Functional Lead: Health, Safety & Fire (HMPPS in Wales), Health Safety and Fire within the HMPPS in Wales HSF Team.

The role supports national plans and systems for the effective management of HSF risk through the provision of first line monitoring and support for establishments/ probation delivery units and by the co-ordination and operation of relevant establishments/probation delivery unit’s administration and management systems.

There are no line management responsibilities.

**Summary**

The job holder will undertake the role, having access to all work areas, plant and equipment. The post holder will report to the Functional Lead: Health Safety and Fire HSF in the HMPPS Wales HSF Team.

The post is the liaison and co-ordination point for health, safety and fire management in establishments/probation delivery units, providing first line advice, information, administration, training and support to the SMT, managers, staff, prisoners, contractors and visitors.

The job holder will co-ordinate HSF management systems within identified establishment(s)/probation delivery unit(s) in line with national policy, arrangements and standards. Support for other establishments/probation delivery units in HMPPS Wales may be required on an ad hoc basis as required by the Functional Lead: HS&F and/or Regional Services Lead: Estates.

**Responsibilities, Activities and Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- The maintenance of a Fire Risk Assessment as required by the Regulatory Reform (Fire Safety) Order 2005.
- The maintenance and distribution of national and local health and safety risk assessments.
- Assist the Functional Lead, Health Safety and Fire in production of monthly, quarterly and annual reports to the HS&F Sponsor, SMT, Health and Safety Committee, H&S representatives and HMPPS Wales HSF Team on the HSF performance of the establishment/probation delivery unit(s) with reference to individual incidents, trends and patterns in incidents, the efficacy of controls including training and progress on plans re fire safety. Sources for such reports to include Rivo, NORCET, Cardinus, HMPPS Performance Hub.
- Regular liaison with the Functional Lead - Health, Safety and Fire on progress and issues within establishments/probation delivery units.
- The review of the relevant local HSF risk assessment(s) after any incident or change in circumstances and the revision, if necessary, of local variations.
- Referral of non-local issues arising from the review to HMPPS Wales HSF team.
- Administration and co-ordination of the Establishments/probation delivery units Health and Safety Committee including action progress-chasing and exception reporting to the Chair (HS&F Sponsor) and HMPPS Wales HSF team.
- Monitoring and reporting on progress of establishment/probation delivery unit HSF and other relevant action plans.
- Regular informal contact with establishment/probation delivery units Health, Safety and Fire (HS&F) Sponsor on all relevant matters.
- Frequent liaison with Establishment(s) Heads of Function (including Security and Safer Custody) to ensure there are no conflicts of interests developing on matters relating to HSF risk.
- Regular liaison with the manager(s) responsible for HSF-related contingency planning to ensure all aspects of such contingency planning are suitable, sufficient and current. To assist those responsible with the development and testing of HSF contingency plans.
- Frequent liaison with their local emergency services including the Fire and Rescue Service (FRS) to facilitate the implementation of the local establishment/probation delivery unit fire/emergency contingency plans in association with the FRS operational firefighting procedures.
- The organisation and delivery (where required) of the appropriate fire safety instruction and training for every person in the workplace to ensure that at all times each person is familiar with the fire precautions to be observed in the workplace, which includes:

- The means of escape in case of fire
- The action to be taken in case of fire
- The location a