Ted Coordinator, Travel Logistics

**JOB DETAILS**

**Job Title**:Coordinator, Travel Logistics

**Reports To**:Group Procurement Manager

**Working Hours**:Normal office hours are 09:30 to 17:30, Monday - Thursday, 09:30 to 17:00 Friday

**Place of Work**:ted**,** Mill Court, Milton Keynes, Buckinghamshire MK12 5EU

**Other**:Full Time

**ABOUT ted**

Founded in 2000, and now part of RWS Global, ted is the European leader in live moments, bringing to life unforgettable in-person experiences on land and at sea.

ted combines the best-of-the-best talent, visionary creative and know-how to make every live experience exceptional. Services include concept and design, show production, seasonal experiences, talent recruitment, AV and technical, music and media, fitness and wellbeing, retail and merchandising, costume design and build, leased experiences and guest acts. ted also operates RWS Studios UK, which offers over 4,000 square meters of dance studios, vocal rooms, creative and meeting spaces, a two-tier costume shop and more.

RWS Global, with its subsidiaries RWS, ted, JRA and ARC, provides ideation, design, technical, casting and operation services to create extraordinary entertainment, live events, exhibits, destinations, décor and brand attractions. As the world’s largest full-service provider of attractions and experiences, RWS Global delivers more than a million live moments daily and provides more than 8,000 career opportunities each year.

**JOB SUMMARY**

Located at our headquarters in Milton Keynes the **Coordinator, Travel Logistics** is responsible for all travel requirements across the business.** **ted is looking for a dynamic and assertive Coordinator, Travel Logistics to help support the Procurement department with all travel logistics requirements. Working with some of the biggest brands in the travel & tourism industry, the role will involve being the main point of contact for all travel requirements in the business.

Due to the seasonal nature of the UK and international travel & tourism industry and the high volume of business that this brings, there will also be a requirement to support the Group Procurement Manager with general purchasing requirements for various projects throughout the year.

**Hybrid model available**
- Minimum 3 full days at our HQ offices** (**ted**,** Unit D Mill Court, Milton Keynes, Buckinghamshire MK12 5EU)
- Optional 2 full days working from home

**KEY TASKS**

**Role & Responsibilities**:

- Co-ordinating worldwide travel requirements on behalf of ted
- Organising travel arrangements from beginning to end and booking flight tickets, accommodation, car hire, taxi and train tickets
- Supplying employees with written itineraries, maps, guides and other relevant travel information when required
- Proactive approach to travel logistics sourcing and pricing to meet location and budgeting needs
- Maintaining existing good working relationships with our travel suppliers.
- Main point of contact for all travel requirements at ted.
- Willingness to participate and deliver training appropriate to own development
- Effectively performing administrative duties and follow processes accurately
- Assist the Procurement department with occasional general purchasing to support during busy periods
- Assisting with the day-to-day operation of the department
- Some ad hoc weekend cover may be required

**Support Responsibilities**:

- Prepare overseas trip forms and documentation for Maintenance Engineers
- Central business support for all travel bookings (flights/trains/taxi/car hire/accommodation etc)
- Support the Group Procurement Manager in daily tasks
- General purchasing requirements when needed

**Qualifications & Skills**:

- Previous experience in an admin role is essential
- Previous experience in travel logistics desired
- Excellent customer Service skills
- Good verbal and written communication skills.
- Computer literacy, including proficiency in Microsoft Office programs
- Attention to detail
- Highly motivated
- Excellent time management skills
- Ability to work under pressure
- Ability to work well without supervision
- Methodical, organized and accurate with excellent attention to detail
- IT skills such as MS Word, Excel, MSFT Teams, Outlook, PPT,

**Character & Attitude**:

- A dynamic and innovative professional with a forward-thinking attitude and approach.
- Demonstrate commitment to the business with a strong knowledge of its mission statement and client base.
- A committed individual.
- The ability to work under own in initiative.
- Demonstrate passion for results.
- Hold a valid UK driving license.
- Interaction with internal members of staff and external clients and suppliers in a courteous and efficient manner is essential at all times.
- Enthusiasm and positive attitude with a commitment to contribute to the growth of the business.

**Experience**:

- Previous experience in fast paced environments essential
- Previous experience in travel booking desired but not essential as on the