Administrator

**The closing date is 6th Oct 2024**

**Job summary**:
Please note that this post is only open to Southern Health & Solent NHS Staff

The Andover Community Mental Health Team is looking to recruit an Administrator to join our friendly team. Based in the centre of Andover there is free on site parking and flexible working will be considered.

We will provide excellent training and a full induction process and you will have regular support and supervision from the Business administration manager.

**Main duties, tasks & skills required**:
2.1 To provide confidential and courteous secretarial/administration support to the Clinical Staff and Manager within the team.

2.2To time manage and prioritise own work, using initiative consistently. To coordinate an appropriate diary management system for the clinical team.

2.3To act as a point of contact for the Clinical Staff and Patients and be able to respond within the agreed guidelines using own initiative.

2.5Ensure that patient medical record systems are available and monitor that they are correctly maintained. This includes, but is not limited to, ensuring correct RiO demographics, validations systems, and spine synchronisation, up-loading and maintaining correct documentation.

2.6To type clinic documents/Letters to support Management and Clinical staff

2.7To manage telephone enquiries on behalf of the Team/Clinical staff and respond accordingly.

2.8To provide administration support to the Team/Clinical staff, to ensure team compliance with all required reports, audits and ad hoc data collection requests in a timely manner.

2.9To provide administration support to the Team and other identified senior clinical staff for meetings as requested.

**About us**:
Southern Health is one of the largest NHS Foundation Trusts in the UK, specialising in mental health and learning disabilities, as well as offering physical health community-based services.

With a workforce of more than 7000 and a footprint that spans more than 200 sites across Hampshire, we're committed to providing the best possible healthcare, reaching a range of diverse communities, whilst placing patients and staff at the forefront of all our endeavours.

We are currently working closely with other NHS Trusts to combine all our collective community, mental health, and learning disability services, with the plan to create a new larger, more integrated and accessible organisation.

The transformation will happen in stages; Hampshire CAMHS, part of Sussex Partnership NHS Foundation Trust joined Southern Health in February 2024, with Isle of Wight NHS Trust mental health and community services transitioning across in May 2024. The final combination of Southern Health and Solent NHS Trust services is expected in late 2024, when our new organisation, to be known as Hampshire and Isle of Wight Healthcare NHS Foundation Trust, will be formed.

Our new Trust will continue to cater to the unique needs of different communities, making healthcare across the county more accessible, as well as offering staff more opportunities for career development, training and partnership working.

Join us as we embark on this exciting journey to shape the future of healthcare in Hampshire.

**Job description**:
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

**Person specification**:
**Qualifications**:
**Essential**:
Experience in administration

Sound knowledge of micro soft package

GCSE level 3 in English

**Disclosure and Barring Service Check**:
Noelle Fancy

02382313137

**Pay scheme**:
Agenda for Change

**Band**:
Band 3

**Salary**:

- £24071.00 to £25647.00 Yearly
- **Contract**:
Permanent

**Working pattern**:
Part-Time

**Reference number**:
348-MNH-5857

**Job locations**:
68b Junction Road
68b Junction Road
Andover
Hampshire
SP10 3QX