Office Administrator

2 weeks ago

Littlehampton, United Kingdom Acorn Industrial Components Ltd Full time

**Job Overview**

This Office Administrator will initially play a pivotal role in supporting the Accounts and Quality department to provide maternity cover for a year, but this vacancy could segue into a senior administrative role as the company is growing and needs ambitious individuals.

**Key responsibilities/accountabilities**
- Collate data and present reports to the Managing Director
- Building & Asset Maintenance - Arranging all contract renewals and servicing of equipment/vehicles
- Arrange calibration of tools
- Keep Supplier Credentials up to date by obtaining ISO and Regulation documentation
- Control COSHH substances - obtaining Safety Data Sheets and completing risk assessments
- Document Control - Manage all document updates and their distribution in line with controlled processes
- Maintain Internal Improvements Tracker - See all issues through to completion and highlight training needs or process changes needed
- Arrange and monitor Staff Training
- Assist the external auditor in logging and resolving findings after audits
- Processing supplier invoices and credit notes
- Assist with the accounts receivable function
- Reconciling stock transactions at the end of the month
- Assisting the accountant with month-end processes
- Be proficient at taking minutes of meetings

**Skills Required**:

- Proficient in Office 365 - Able to create clear and concise documents and create Excel formulas
- Ability to multi-task under pressure
- Highly organised and thorough
- Superior time management skills
- Able to plan own workload and work independently or with others

**Ideal Skills**
- Knowledge of ISO 9001 and 14001
- IRCA ISO 9001 QMS Internal Auditor Training
- Previous experience working with Business management systems such as NAV / Business Central Strategic planning and scheduling
- Previous knowledge or experience of an Accounts function

**In return, we will provide you with a competitive salary as well as the following Acorn benefits**:

- Wellbeing program
- Opportunities to progress within the company
- Uniform

Company Events
- Rewarding loyalty with 20 days holiday per annum, plus bank holidays and Christmas period
- Workplace pension scheme
- Cycle to work purchase scheme through salary exchange
- Free onsite parking
- Performance initiatives

**Please note**:

- We are proud to be an equal opportunities employer
- We are working hard to support all eco-friendly initiatives
- We have a strict no-smoking policy
- **Working hours**: Monday - Thursday 7.30 - 4.00, Friday’s 7.30 - 12.00
- Location: In person, at Riverside Industrial Estate, Littlehampton, BN175DF

**Job Type**: Permanent, Full-time

Pay: Starting at £26,000.00 per year

**Salary can be negotiated depending on experience**

**Job Types**: Full-time, Permanent

Pay: From £26,000.00 per year

Additional pay:

- Bonus scheme

**Benefits**:

- Bereavement leave
- Company pension
- Cycle to work scheme
- Employee mentoring programme
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Application question(s):

- What pastimes do you like outside of work?

**Experience**:

- Typing: 1 year (required)
- Microsoft Office: 1 year (required)
- Office experience: 1 year (preferred)
- Time management: 1 year (preferred)

Work Location: In person

Application deadline: 22/09/2024
Reference ID: Office Administrator

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