Client Administrator

**Company Overview**

We are a Health & Safety Consultancy company working for a number of well-known retail clients such as:
McDonalds Restaurants

Butlins

Mitchells & Butler

Travis Perkins

Wickes

Nando’s

Wetherspoons

John Lewis

Dunelm

When one of our Clients wants to carry-out construction work to a site i.e. refurbishment, new build or obtains a new unit they have responsibilities under Health & Safety legislation to ensure these works comply.

Certain paperwork is required to be collated and issued to the Principal Contractor within a deadline, highlighting potential hazards & risks involved in the project works. The Contractor needs to respond to this and if the response is deemed satisfactory we will issue an Authority to Commence, works cannot start until this is received.

We carry-out Site Safety inspections during the project to review the way the Contractors are working onsite, we produce League Tables issued to the client which summarises Contractor performance using a scoring system.

A Health & Safety File containing information deemed useful to anyone carrying out future construction work on the site is collated and issued to the client/site.

**Office Overview**

We have two small offices one in Bicester and one in Malver with a total of 10 permanent office staff and 14 field staff (2 of which are Directors).

The team is friendly and relaxed, one of the bonuses to the Account Admin role is you manage your own workload and every day is different.

Although we like to have a chat and coffee at point’s through-out the day there are times when we are quiet and concentrating on work, so a relaxed balance is key

**Account Administrator**

**Main Duties**

The Account Administrator oversees the Health & Safety aspect of a project on behalf of our Client.

Providing administrative support to ensure each project has the correct documentation checked and approved to enable works to ‘Start on Site’ on the allocated day.

**Tasks include but not limited to**:

- Maintaining and Updating ’Project Status Chart’ in agreed format.
- Issuing Pre-construction Plans
- Notifying HSE of a project via F10’s if required
- Chasing Construction Phase Health & Safety Plans
- Ensuring relevant documents are checked and approved prior to works commencing on site.
- Arranging surveys and meetings and adding to our diary system
- Processing Site Safety Reports
- Sending out letters to Principal Contractor outlining requirements for Health and Safety File (HSF)
- Chasing any outstanding information for HSF
- Issuing completed HSF to the client

Many of these tasks are a legal requirement and must meet deadlines.

The role will also include other duties as required by the Office Manager.

It is essential that the Project Status Charts are kept up to date at all times, in our agreed format, as this is the central place all information is stored, and we refer to these for any information on the project.

**Required Skills and Experience**

**Essential**
- Excellent communication skills, both written and verbal
- IT skills, particularly Microsoft Outlook, Excel and Word
- Very organised and methodical
- Must have experience working in an office environment in a similar role

**Needs to have/be able to do**

Be able to work alone and to ask questions as required
- Be able to work as part of a team
- Be able to prioritise workload
- Be able to work to deadlines
- Have confidence to chase contractors for outstanding information (A lot of our work involves chasing Contractors & clients for required info)

**Desirable**

Experience in working for a Health & Safety Company
- Experience working with Contractors

**Responsible to**

Office Manager

**Hours of Work**

Monday-Friday 9am-5pm

**Salary**

£27,000 per annum

**Probation**

Subject to a three month probationary period

**Job Types**: Full-time, Permanent

Pay: £27,000.00 per year

**Benefits**:

- Company pension
- Private medical insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bicester: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 3 years (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Application deadline: 15/11/2024