Executive Assistant to Evp Latin America

**Location**: London, UK

**Division**: Ticketmaster

**Line Manager**: EVP Latin America / Chairman Ticketmaster Sport & EVP Commercial

**Contract Terms**:Full time, permanent

**THE TEAM**

The Executive Team at Ticketmaster International are responsible for the management and delivery of Ticketmaster’s business in multiple international markets. This role will provide Executive support to both the EVP Latin America / Chairman TicketmasterSport and the EVP Commercial.

**THE JOB**

Accountable to EVP Latin America and EVP Commercial you will provide high level support to both executives managing schedules, travel and communications, as well as a variety of other executive support tasks. You will be results and detailed oriented (nomatter how small the task), incredibly organized and an excellent communicator, engaging regularly with senior internal and external stakeholders.

You will be fully competent in the use of PowerPoint and required to create informative and engaging presentations for internal updates and reports, using data provided to you by the Executives and Senior Leadership teams.

A natural team player with great people skills, you will also work as part of the team of London-based Executive Assistants, ensuring a continual high level of service is provided to executives in the Angel office.

Ticketmaster is the world’s leading ticketing and marketing company and is the UK’s leading destination for live entertainment tickets. The company works across 35 markets, with thousands of clients across multiple event categories, connecting consumersacross the globe to live entertainment experience.

**WHAT YOU WILL BE DOING**
- Assist and support the two senior executives by carrying out any administrative tasks as and when required, such as travel arrangements, diary management and expense claims
- Arrange and co-ordinate internal and external meetings, including lunches and refreshments as required
- Attend meetings, when appropriate, and record any actions, providing timely follow ups and chasing other people within the organisation as appropriate
- Manage a range of hospitality assets, issuing invitations, coordinating responses and issuing tickets, as well as arranging catering and car parking.
- Assist with managing key clients including entertaining at hospitality events
- Collate monthly reports and market updates/information requests
- Collate, and use, data provided by the team and the executives to create clear, informative PowerPoint presentations for internal updates and reports.
- Help plan and organise special events such as conferences, team away days and social events
- Manage, and maintain, Salesforce data to ensure client contacts and contract status are accurately recorded and updated.
- Creating and submitting expense claims on behalf of the executives
- Making complex overseas and domestic travel arrangements
- Support the EA to President, Ticketmaster with ad-hoc tasks and provide cover as required
- Additional duties as required by business in line with business objectives needs.

**WHAT YOU NEED TO KNOW (or TECHNICAL SKILLS)**
- Excellent attention to detail
- Good Microsoft PowerPoint skills and an aptitude for creating visuals from data.
- Excellent organisational skills and ability to prioritise effectively
- Excellent command of written English with copy accuracy
- Ability to work effectively under pressure and to tight and flexible deadlines
- Demonstrable experience in a role at this level within a fast-paced and varied environment
- Excellent IT skills with proven experience with Office (Outlook, PowerPoint, Word, Visio etc).
- Professional and friendly telephone manner
- Experience in a self-led role where tasks have been successfully navigated with little or no direction
- Experience with corporate administration tools such as Workday, Concur or similar platforms
- Client facing ability and experience

**Desired (but not essential) Experience**:

- Multi-divisional experience - working cross-departments and teams to get things done
- European language(s) - particularly Spanish

**YOU (BEHAVIOURAL SKILLS)**
- Enthusiastic, dedicated to the job and a team Player
- Self-motivated
- Personable
- Flexible; responsive to changing situations and working hours
- High level of integrity, understanding of confidentiality and use of discretion
- Great people skills
- Solutions focussed
- Confident to solve problems effectively and efficiently
- Ability to work across all levels of the organisation.
- Ability to work independently and as a team member
- Ability to respond to changing priorities and urgent situations.

**NOTE:Being fully vaccinated against COVID-19 and/or providing proof of a negative COVID test at least every 48 hours will be required for this position to work in an office or venue.**

**LIFE AT TICKETMASTER**

We are proud to be a part of Live Nation Entertainment, the world’s largest live entertainment company.

Our vision at Ticketmaster is to connect people around the world to the live events they love. As the world’s largest ticket marketplace and the leading global provider of enterprise tools and services for the live entertainment business, we are uniquelypositioned to successfully deliver on that vision.

We do it all with an intense passion for Live and an inspiring and diverse culture driven by accessible leaders, attentive managers, and enthusiastic teams. If you’re passionate about live entertainment like we are, and you want to work at a company dedicatedto helping millions of fans experience it, we want to hear from you.