Office Administrator

3 days ago


Barnsley, United Kingdom Contrac IT Full time

This is an Office Administrator role, working full time from our Barnsley office, the option of flexible home working will be offered following the successful completion of the probationary period. The role will be based within the Commercial team working alongside other team members in internal sales and supporting the Office Manager with general admin duties.

The role will be responsible for supporting the day-to-day administration of the operational business encompassing the brands, Contrac IT and Contrac FM.

The Office Administrator will be responsible for:
**General**
- Log and record all our deliveries on our logging system
- Arranging collections of returns and sending deliveries to the required addresses through our DPD account
- Organise and schedule internal meetings and take notes as appropriate
- Collate and organise information from different divisions and design our quarterly Newsletter for distributing internally
- Request weekly updates, announcements, applauds, new starters and events from our different divisions to update our employee engagement tool - Pingboard & social media platforms
- Assisting in administrative tasks for new starters and leavers and updating relevant documentation, spreadsheets, systems and ensuring all equipment is ordered in a timely manner
- Assisting the Office Manager in quarterly checks of our company vehicles and booking in MOTs, services and repairs when required and tracking these costs
- Managing data in accordance with policies & procedures and in compliance with legislative requirements such as the Data Protection Act and Confidentiality
- Assisting the Office Manager with HR duties when required
- Daily/Monthly Health and Safety checks of the offices
- Ensure stationery stock levels are kept fully stocked
- Ensuring the office is always clean and tidy
- Putting requests on the purchase request system
- Creation of stock codes for items not on SAGE
- Order input
- Assistance in taking customer payments
- Progressing of purchase orders and maintaining a purchase back-order system
- Chasing purchase orders with suppliers
- Provide cover for internal sales colleagues
- Co-ordinate forecasts to the Commercial Team on a monthly basis
- Assist in managing electronic and printed files
- Take customer calls and enquiries
- Generation of reports

Additional responsibilities as required

**Job Types**: Full-time, Permanent

**Salary**: £16,000.00-£18,000.00 per year

**Benefits**:

- Company pension
- On-site parking
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- office administration: 2 years (preferred)

Licence/Certification:

- Driving license (preferred)

Reference ID: CON-OA-1



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