Accounts Assistant

2 weeks ago

Newcastle Upon Tyne, United Kingdom KCR Solutions Full time

**Main duties**:

- Obtain, interpret and analyse data including overhead analysis reporting
- Analyse utilisation rates on our hire fleet and labour including variance analysis against budget and forecast
- Assist with Working capital management: Fixed assets and inventory.
- Posting and allocating daily receipts onto the Sales ledger
- Invoice discounting and the reporting standards including bank audits
- Ensure all financial reconciliations (including balance sheet) on a regular basis are complete and accurate and any differences are resolved on a timely basis
- Assist with setting up new supplier accounts
- Supporting the Tax Function
- Query resolution to ensure payment, passing on queries to relevant departments where required
- Answering accounts department calls
- Carefully reviewing account reconciliation & weekly production of customer statements
- Communicating (verbal & written) with customers & internal staff
- Providing financial reports as required
- Filing of all invoices and related statements/documents
- Inputting and coding purchase invoices;
- Supplier statement reconciliation;
- Processing staff expense claims
- Preparation of payment request forms ensuring all authorisation and document has been received
- Setting up new supplier accounts and maintaining existing supplier accounts
- Ensuring 3-way matching of purchase orders, goods receipt notes and purchase invoice.
- Pro-actively resolving invoice variances with suppliers and operations.
- Assist with monthly payroll when required
- Assist with month-end financial close and ensure the monthly management accounts are produced in line with the finance timetable, and are complete and accurate
- Assist with preparing, reviewing and posting month end journals (prepayments, accruals, deferred and accrued income, etc.)

Key Skills:

- Excellent, positive interpersonal and communication skills at all levels - building trust & credibility
- Reliable, organised and disciplined with ability to work confidently under pressure and manage own deadlines
- Must be able to work independently
- Impeccable eye for detail and methodical approach
- Ability to work as part of a small, dedicated team to meet deadlines in a fast-paced, changing environment
- Strong IT skills, ability to reconcile accounts
- Minimum 5 year’s experience
- Ideally AAT qualified
- Sage 50 accounting and sage payroll

Standard 20 day holiday + bank holidays.

Working hours are 9am-5pm Monday to Thursday and 9am-4pm on Friday.

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