Receptionist and Administrative Assistant

Looking to take your first step in education? We are looking for a dedicated and detail-orientated individual to join Harris Primary Academy Purley Way as Receptionist and Administrative Assistant. Working under the instruction and guidance of senior staffto provide general administrative and financial support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment. **About Us** Harris Primary Academy Purley Way has been open since 2016 and is Ofsted rated 'Outstanding' in all areas. At full capacity there will be 21 classes from Reception to Year 6. We opened with a Reception cohort and are growing by a year group at a time withcurrently over 350 pupils on roll from Reception to Year 5. The whole community strive for Harris Primary Academy Purley Way to be the best it can possibly be which is encapsulated by our vision statement: "Excellence for All". Our core values of: Positivity, Ambition and Growth, underpin everything that happensin our academy and we have high expectations that these are followed and modelled by all staff, parents and children. **Main Areas of Responsibility** Organisation - To represent the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers - Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors - To complete first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns. - Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc. - Assist in arrangements for school trips, events etc. Administration - Maintain manual and computerised records/management information systems - Produce lists/information/data as required, e.g. pupils' data - Undertake typing, word processing and other IT based tasks - Sort and distribute mail - Ensure reprographics requests are fulfilled on time; - Undertake general administrative procedures - Maintain and collate pupil reports Resources - Operate relevant equipment/ ICT packages (e.g. word, excel, databases, spreadsheets, internet) - Maintain stock and supplies, cataloguing and distributing as required - Assist in ordering uniform - Provide general advice and guidance to staff, pupils and others - Undertake general financial administration, e.g. processing orders **Qualifications & Experience** Qualifications, Knowledge and Training - NVQ2 or equivalent qualification or experience in relevant discipline - Good numeracy/literacy skills - Minimum of 2 years school office experience Experience & Knowledge - General clerical/administrative/financial work - Knowledge of safeguarding procedures for young people - Experience of Reception duties including dealing with visitors to the Academy Skills & Abilities - Appropriate knowledge of first aid - Effective use of ICT packages - Use of relevant equipment/resources - Good keyboard skills - Ability to relate well to children and adults - Work constructively as part of a team, understanding of school roles and responsibilities and your own position within these - The ability to take initiative and work independently - Ability to work as part of a team - Good communication skills - Good organisational and time keeping skills - Good interpersonal skills - Able to work independently and manage own workload **Safeguarding Notice** **Equal Opportunities** As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for ourstudents and staff.