Administrator

**Administrator**

£17,290 pro-rata, 14 hours per week. Home based - you must live in the south west. Generous annual leave and pension package

**About the role**

This position may include infrequent weekend work and occasional travel within the South West region.

**About Circles South West**

We are an independent regional charity working towards the vision of ‘No More Victims’ of sexual abuse. We provide services to prevent re-offending by individuals who have sexually harmed as well as support services for the non-offending partners, family members and friends impacted by sexual offending. Our core activity is Circles of Support and Accountability, provided across Avon, Somerset, Wiltshire, Gloucestershire, Dorset, Devon and Cornwall. We also provide specialist training and consultancy for professionals.

**Job description**

Job title: Administrator

Reporting to: Volunteer Coordinator

Main responsibilities and tasks
- To provide administrative support to the CEO and Operations Manager
- To assist with volunteer recruitment, retention and training.
- To administer the delivery of training events for professionals.
- To administer the provision of group-work for service users.
- To identify, investigate and book suitable community venues for meetings, training and other events.
- To contribute to data monitoring and analysis for reporting and evaluation purposes.
- To design, create and format flyers, reports, presentations and workbooks in accordance with organisational brand.
- To take and produce meeting minutes.
- To assist with social media and website content management.
- To undertake any other administration tasks required in support of the charity’s operations.
- To complete assigned tasks with competence, accuracy and within given deadlines.
- To maintain strict confidentiality in respect of volunteer, service user and staff information and work at all times within GDPR parameters.

**Person specification**

Experience
- Experience of working with the public (E)
- Experience of working with volunteers (D)
- Experience in multi-tasking projects (E)
- Experience of working with a charity (D)
- Experience of working independently (E)

Knowledge and skills
- Relevant professional experience (E)
- Relevant professional qualification (D)
- Strong communication skills, verbal and written (E)
- Excellent IT skills, including MS Word, Excel, Outlook, internet use and digital communication tools (Teams, Zoom) (E)
- Proficient in Microsoft Office programmes: particularly Word, Excel and PowerPoint (E)
- Excellent administration skills (E)

Abilities
- Ability to work effectively, efficiently and to deadlines (E)
- Ability to work accurately to ensure all data is without error (E)
- Ability to work co-operatively as part of a team (E)
- Strong communicator who understands their diverse audience (E)
- Confident and assertive individual with the ability to remain calm under pressure (E)
- Ability to work remotely as part of a small team with mínimal supervision and self-motivated to excel (E)
- Ability to prioritise effectively and to manage a varied workload with competing priorities (E)
- Ability to use own initiative to develop innovative solutions to problems (E)
- A self-starter with the ability and initiative to take activities forward and continually strive to improve and be successful (E)
- Willing to travel within South West England and to work outside office hours on occasion (with notice) (E)

Attitudes and values
- Ambitious person who has a passion for making a positive difference and challenging inequality (E)
- Energetic and innovative in approach (E)
- Highly motivated, positive and a can-do attitude to solving practical problems (E)
- A confident, outgoing person (E)
- Commitment to organisational aims, values and approach (E)
- Recognises and embraces the unique potential that individuals from differing backgrounds, experiences and perspectives bring to Circles South West

**Terms of employment**

1. Contract: Part-time, 1 year fixed term contract with potential for extension.
2. Hours: 14 hours per week. Normal hours are 9am to 5pm but we will consider flexible working requests. Occasional work outside of contracted hours may be necessary. Core working day for all staff is Tuesday.

3. Location: Home-based, with occasional travel in South West England.
4. Holidays: 28 days (with an additional day for each complete year served up to 5 days) + public holidays
5. Pension: Automatic enrolment into Circles South West contributory workplace pension scheme with employer contribution of 5% and minimum employee contribution of 3%
6. Appointment depends on a satisfactory DBS clearance and references.
7. Probationary period: 6 months.

How to apply
- southwest.org.uk/about-circles/vacancies/.

Interviews will be on 8th September in Exeter.

For an informal discussion about the role, please call Lucy Graham on
07738 947988

**Job Type**: Part-time
Part-time hours: 14 per week

**Salary**: