Business Support Apprenticeship

**Details**:
**Reference number**:

- 409962

**Salary**:

- £29,180
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Executive Officer

**Contract type**:

- Permanent
Apprenticeship

**Business area**:

- DFE - Skills Group

**Type of role**:

- Administration / Corporate Support

**Working pattern**:

- Flexible working, Full-time, Job share, Part-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Sheffield, Yorkshire and the Humber, S1 2FJ

**About the job**:
**Job summary**:
We are seeking an Executive Officer apprentice who is passionate about public service and committed to making a positive impact on people’s lives.

In this role, you will provide high-quality administrative, financial, and strategic support across the directorate.

You will also work closely with Senior Civil Servants and their teams to help deliver key priorities and initiatives.

**Job description**:
You will be joining the Further Education Directorate Support Team and the key responsibilities will include:
**Personal Assistant Support**
- Provide high-level personal assistant support to the Director and Deputy Directors as required.
- Manage complex diaries, schedule meetings, and coordinate travel arrangements.

**Operational Support**
- Deliver efficient and accurate administrative support across the Directorate.
- Manage cross-functional and ad hoc commissions, proactively identifying and resolving issues.
- Prepare meeting agendas, take minutes, and follow up on action points.
- Handle confidential correspondence and ensure timely responses.
- Act as the first point of contact for internal and external stakeholders.

**Financial Administration**
- Administer financial processes including raising purchase orders, processing payments, and monitoring budgets.
- Collaborate with Finance Business Partners and Central Finance to ensure compliance and accuracy.

**Internal Communications**
- Provide clear commissions and steers to colleagues in advance of meetings and events.
- Coordinate contributions from relevant stakeholders.
- Develop and maintain engaging internal communications, including Directorate-wide staff huddles.

**Rewards and Recognition**
- Support the In-Year Award process by coordinating nominations and maintaining accurate records.
- Organise moderation meetings and draft related communications.
- Track and report on Instant Rewards.

**Resourcing and Recruitment**
- Assist the Senior Management Team with resourcing activities, including vacancy tracking and recruitment support.
- Support onboarding processes and maintain accurate HR records.
- Resolve resourcing and recruitment-related issues where appropriate.

**Learning and Development**
- Promote and support learning initiatives across the Directorate.
- Encourage staff development and identify training opportunities.
- Facilitate access to learning resources.

As this role includes completion of the Business Administration Apprenticeship (Level 3) please check the eligibility requirements below using the apprenticeship standard: Business administrator / Institute for Apprenticeships and Technical Education.
- You must have lived in the UK for 3 years prior to apprenticeship start date and not be undertaking another apprenticeship at the same time.
- You must not already have a substantial amount of the skills and knowledge that is covered in the contents of the apprenticeship standard.
- You must not have already worked in a similar role, or your previous learning, and/or work experience covers the contents (Knowledge, Skills, and Behaviours) of the apprenticeship standard.
- You already have all the skills and knowledge that is covered in the contents of the apprenticeship standard.
- You have already worked in a similar role, or your previous learning, and/or work experience covers the contents (Knowledge, Skills, and Behaviours) of the apprenticeship standard.

At the enrolment state, the individual's eligibility will be checked by the training provider.

**Person specification**:
**Essential Criteria**:

- ** Engagement Skills**:Demonstrated ability to build positive relationships and communicate effectively.
- ** Team Collaboration**:Enthusiastic about supporting and challenging colleagues, committed to the continuous improvement of the team and have an interest in the responsibilities of the team.
- ** Organisational Skills**:Able to effectively plan and prioritise own work and manage calendars and react to clashes in a timely manner. Support Director/Deputy Director colleagues effectively within their preferred way of working.
- ** Confidentiality**:Ability to handle confidential information with discretion.
- ** Proficiency in Microsoft Office** including Excel and other digital collaboration tools.

**Benefits**:

- Alongside your salary of £29,180, Department for Education contributes £8,453 towards you being a member