Administrative Assistant

1 day ago

Southampton, United Kingdom Jenkins Electrical Maintenance Services Full time

**Job Title: Part-Time Administrative Assistant**

**Company**: Jenkins Electrical MS Ltd

**Location**: Bevois Valley, Southampton (Close to St Denys station and most bus routes)

**About Us**: Jenkins Electrical MS Ltd is an NICEIC Approved Company based in Southampton. Our experienced engineers carry out all aspects of Electrical Installation and maintenance work for both businesses and homeowners. With state-of-the-art software, we are committed to ensuring that our clients are happy with all the work we carry out. Our dedication to providing a competitive and reliable service has gained us a wide range of loyal clients throughout the local area. We are currently looking for an experienced administrator to join our office team. Your role is to assist with the smooth running of the company by providing support to our engineers and senior team members. This will require working from home and from the office as required.

**Salary**: £12.50 per hour (Negotiable after trial period)

**Job Type**: Part-Time (with potential to become Full-Time)

**Work Schedule**:

- Part-Time: 9am - 3pm (6 hours, negotiable), Monday to Friday (2-3 days negotiable)
- Work Location: Combination of home and office, with a minimum of 1 day in the office per week as required

**Key Responsibilities**:

- Utilize Service M8 Software (Full training provided)
- Manage diaries and schedules for team members
- Handle customer and client inquiries, providing resolutions
- Book jobs with clients/tenants and manage sales invoicing
- Allocate receipts and perform general office administration
- Manage incoming and outgoing correspondence
- Maintain certification data entry and database
- Organize filing and archiving
- Create and manage documents, spreadsheets, and presentations
- Update website blogs, marketing, advertising, and social media
- We have SOP's Guide and any other training can be given

**Key Skills and Qualifications**:

- Minimum 2 years of office administration experience (essential)
- Experience in construction trades or small business preferred
- Exceptional attention to detail and accuracy
- Friendly, down-to-earth personality with a confident telephone manner
- Strong organizational, communication, and interpersonal skills
- Excellent time management and ability to prioritize workload
- Strong customer service and problem-solving skills
- Collaborative team player, able to take direction and work independently
- Experience with CRM software (Service M8) is an advantage
- Knowledge of Xero is desirable

**Benefits**:

- 28 days holiday (including public holidays)
- Provided laptop, virtual phone headset, and all necessary software
- Company events and free or subsidised travel
- Opportunity for commission payments

**Application Process**: Please forward your CV to apply. We look forward to welcoming a new member to our dedicated team

**Job Types**: Full-time, Part-time

Pay: From £12.00 per hour

Expected hours: No less than 18 per week

Additional pay:

- Commission pay

**Benefits**:

- Company events
- Company pension
- Employee discount
- Flexitime
- Free or subsidised travel
- Free parking
- On-site parking
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Southampton: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have a Minimum of 5 Years experience working in the UK in Administration / Marketing etc..

Work Location: Hybrid remote in Southampton

Reference ID: Jemsadmin

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