Administration Assistant

1 week ago

Alnwick, United Kingdom GSC Grays Full time

GSC Grays are a multi-disciplinary professional service firm covering the North of England. Our Chartered Surveyors, Farm Business Consultants, Planning and Development Professionals, Valuers, Environmental Specialists and Estate Agents provide a full range of services for our rural client base.

**Main purpose of the job**:
We have a new opportunity available for an experienced Administrator to join our team in Alnwick. You will play a crucial role in providing comprehensive secretarial and administrative support to the team. Additionally, you will assist the Rural Directors in effectively managing the Alnwick office.

**Reporting structure**

This role reports to the Directors within the Alnwick office.

**The role and responsibilities**:

- Assisting with the management and letting of properties
- Reception duties including answering the telephone, dealing with queries, redirecting calls as necessary and taking messages; greeting visitors; managing meeting rooms and arranging refreshments where necessary and making sure supplies are well stocked
- Upkeep of client and management electronic filing. Opening and distribution of incoming post; delivering outgoing post to local post office/franked mail post box
- Invoicing using Sage Coretime, training shall be provided on this software
- Assist Directors on tasks associated with the management of the office as required on a day-to-day basis including facilities management and ordering stationery.
- Assist Directors in planning and arranging marketing events.
- Diary management/arranging meetings.
- Acting as the first point of contact for IT & Internet services for the Alnwick office
- Acting as the fire warden for the Alnwick office and undertaking monthly office fire safety checks
- Any other reasonable duties, as required, to ensure the smooth running of the office.

**The skills we are looking for in you**:

- Audio typing skills to a high standard are essential.
- Good general knowledge of Microsoft Office, specifically Word, Excel, PowerPoint, Outlook, SharePoint, Planner, OneDrive. Advanced Excel skills would be an advantage.
- Good organisational skills with a proactive and problem-solving approach to tasks
- Excellent standard of written English language
- Good telephone manner
- Well presented, confident and poised, with warm and welcoming manner
- Good level of numeracy
- Ability to prioritise busy workload and manage time.
- Ability to act on own initiative whilst also working within Company processes and procedures.
- Pays a high attention to detail.
- Ability to deal with clients at all levels, from tenants and landowners to clergy and gentry, and maintain confidentiality at all times.
- Experience within a professional services organisation preferred, but not essential
- Ability to remain calm under pressure.
- Possess a generally positive outlook and enjoy working within a progressive team.

**Job Types**: Full-time, Temporary contract
Contract length: 12 months

Pay: £23,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Alnwick: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative experience: 2 years (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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