Proposals Coordinator

**Kraken Robotics | Underwater. Understood.**

**NEW CAREER OPPORTUNITY**

Build your career with Kraken Robotics. Make a difference to others. If innovation drives you, and you want a career that makes a difference to the world, helping humanity overcome the challenges in our oceans - safely, efficiently, and sustainably - **then come join us at Kraken Robotics.**

**Kraken Robotics**is currently recruiting for a **Proposals Coordinator**to join our **Aberdeen, Scotland**office**.**

Full-Time - Permanent | Job Reference: KRSUK-2025-04

**ROLES AND RESPONSIBILITIES**

Kraken Robotics is seeking a highly skilled Proposals Coordinator to join our team in Aberdeen, Scotland.

The Proposals Coordinator is responsible for supporting Kraken’s commercial processes and supporting the tendering process to ensure client requirements are clearly articulated in proposal responses. Ensuring compliance with internal commercial procedures, identifying, and mitigating risks associated with tendering activities, and supporting the broader range of commercial activities across the business.

**Key responsibilities include**:

- Point of Contact for Clients (internal and external), developing quotes and proposals.
- Ensure effective handover of opportunities from Business Development to Commercial team.
- Prepare technical and commercial proposal / quote documents, coordinating input from internal stakeholders.
- Prepare pricing estimates for proposals / quotes, ensuring accurate cost calculations.
- Work closely with wider Commercial team including Business Development to obtain the price point based on direct conversations or market knowledge of same/similar scopes.
- Support the team with tracking risks and opportunities within tenders and mitigation/improvement plans.
- Ensure approvals needed internally for proposals / Quotes are obtained timely to meet client deadlines.
- Ensure all follow up clarifications are documented in the SharePoint system in the appropriate proposal / quote folder.
- Receive and check client PO’s against proposal / quote and identify any changes, create Handover Document / Sales Order and Commercial Risk Register / Checklist for handover to Project Managers.
- Arrange project handover meetings, ensuring that all required data, clarifications, risk/opportunities, pricing, and other pertinent documents are available.
- Arrange debrief/lessons learned meetings on tenders and collate data on CRM system to trend reasons for successes and failures.
- Organise and update tender response action trackers to ensure all client documents are reviewed and commented on, including contractual terms and conditions, and coordinate, and finalize, qualification responses.
- Support developing/maintaining a library of standard bid material, case studies, images etc.
- Support the Commercial & Tendering Lead with day-to-day organisation of commercial team activities.
- Support implementation of best practice commercial processes and analyse internal and external feedback to support continuous improvement.
- When required, support the Products group by developing technical and commercial proposal / quote documents.
- Carry out any other tasks as required and within the competence of the job holder.

**QUALIFICATIONS AND EXPERIENCE**
- Experience in tendering including proposal writing, value recognition, ITT review and clarification management.
- Ability to liaise with internal stakeholders to ensure full technical, commercial and HSE due diligence is carried out on all tenders.
- Highly proficient in Office 365 including Office, Excel, SharePoint, Teams and OneDrive.
- Ability to communicate with colleagues based oversees/remotely, clients and key subcontractors.
- Ability to follow commercial processes, ensuring all stages are completed and documented in accordance with company policy.
- Attention to detail to ensure all documents are issued to the highest standard and ability to QC documentation of colleagues.
- Ability to work on own initiative and work effectively as a member of an international team.
- Self-motivated with a pro-active approach and committed to continual improvement.
- Ability to work to tight deadlines whilst prioritising workload in order to meet demands.

**Preferred Skills**:

- Strong knowledge of the offshore survey industry which may include prior technical roles.
- Experience of working within a CRM (Customer Relationship Management) system.
- Ability to work within a global company including time management to meet client time zones
- Degree in commercial or technical (applicable to offshore survey industry) discipline.
- Pro-active approach towards client engagement and managing internal stakeholders.
- Exceptional organisational and interpersonal skills
- High level of attention to detail and ability to QC own work
- Excellent communication skills - written and verbal.
- Ability to work to tight deadlines prioritize workload, with a high level of accuracy
- Ability to work on own ini