Support Secretary

3 days ago

Manchester, United Kingdom The Christie NHS Foundation Trust Full time

**JOB PURPOSE**:
To provide administration and secretarial support to the Department of Medical Oncology within the Networked Services Division. To ensure a high standard of secretarial duties are maintained and deadlines are met in this busy department. To maintain a high standard of service to meet patient needs, keeping accurate up-to-date patient records and the typing of clinic annotations/letters and discharge summaries.

**PREVIOUS APPLICANTS NEED NOT APPLY**

An exciting opportunity has arisen for a well-motivated and flexible individual to join us as a Medical Secretary within the Medical Oncology Team.

This is a permanent, full time (37.5 hour) post, working over 5 days.

You will be enthusiastic, willing to learn, eager to play an effective part in a busy team environment and be able to use your own initiative.

You will have experience of audio-typing and copy typing and ideally have worked within a healthcare environment with Medical Secretarial experience and a good knowledge of medical terminology.

Accountable to Medical Oncology Assistant Service Manager

Medical Oncology Support Manager

Other Accountabilities Medical Oncology Service Manager

Clinical Director Medical Oncology

**SPECIFIC DUTIES AND RESPONSIBILITIES**:

- Typing of clinical correspondence, treatment summaries and annotations, ensuring compliance with turnaround time / targets with the use of the digital dictation system.
- Ensure accurate input of patient details when entering data on to information databases and patient administration system.
- Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.
- Deal professionally with phone calls from relatives/patients, which could be emotional and of a sensitive nature.
- Provide data to the Information Department as required.
- Completion of diagnosis and staging proforma.
- Liaise with internal and external departments to arrange clinical investigations/procedures.
- Liaise with staff at all levels both internally and externally.
- Filing/Scanning of correspondence and test results in to patient case notes and tracking in and out of patients notes from clinic.
- Contribute to the training of new members of staff within a given area as required.

ADDITIONAL REQUIREMENTS
- Follow risk management procedures at all times including the identification, assessment and management of risk within the division.
- To abide by all Trust policies and Procedures.
- To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning.

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