Executive Assistant- North Europe Zone-m&o

6 days ago

Manchester, United Kingdom Bureau Veritas Full time

**Principal Accountabilities**:

- Manage the executive's calendar, schedule appointments, and coordinate meetings
- Make travel arrangements including booking flights, hotels, and ground transportation
- Prepare expense reports and receipts for the executive
- Organise and maintain the executive's files, both electronic and physical
- Provide general administrative support such as managing correspondence, and ordering supplies
- Organise management meetings, including hotel arrangements
- Organise sales meetings, including travel
- Manage Sales Force administration for the North Europe Zone
- Preparing agenda and slide decks in preparation for executive’s upcoming meetings
- Assist with special projects and ad-hoc tasks as needed
- Serve as a point of contact and liaison with internal and external stakeholders

**Principal interfaces**:

- Zone Vice President
- Zone management
- Other support functions

**Job Knowledge, Skills & Experience**:

- 3-5 years of experience as an executive assistant or in a similar high-level administrative role
- Excellent organizational, time management, and prioritization skills
- Strong verbal and written communication abilities
- Proficient with Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
- Ability to work independently and proactively
- Discretion and confidentiality when handling sensitive information

**Key Challenges**:

- Meeting deadlines
- Conflicting priorities to manage

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