Paralegal - Plot Sales

Davies and Partners Solicitors is a well-established law firm with over 30 years’ experience. It has a national reputation for excellence in the Property sector and strength in depth in a wide selection of other legal services for businesses & individuals.There are 5 offices in Gloucester, Bristol, Birmingham, London and Devon. Davies and Partners Solicitors strongly believe that their staff are the heart of the company and are therefore driven to ensure that all employees experience and maintain a good work-lifebalance.
**Reporting Line**
This role reports to a Senior Fee Earner with a dotted line to the Head of Department (Director)
To support the Conveyancer and/or Senior Paralegal of the region/regions in the day to day running of Plot transactions to include processing of the following:
**Key Duties and Responsibilities**:

- Typing of standard and non standard letters, contracts and documents including running letters from a case management system.
- Photocopying and scanning of documents.
- Receiving instructions from the client and inputting onto Case Management System.
- Sending out contract information on plots.
- Issuing draft documentation for part exchange properties.
- Providing assistance to clients and external solicitors by giving up to date information as and when appropriate.
- Identifying the urgency of phone calls and taking accurate written messages as necessary and ensuring messages are brought to the attention of the fee-earner.
- Updating data bases and directories where appropriate.
- Ensuring files are kept tidy and electronic filing is up-to-date.
- Assisting in the progression of reservations to exchange of contracts;
- Ensuring that relevant forms are received on part-exchange files, updating matters and notifying fee earner in charge accordingly;
- Dealing with day-to-day correspondence from clients and Solicitors and passing on of messages as required;
- Assisting in the preparation of completion forms and allocation of monies received and transmitted;
- Assisting in the preparation of outgoing post.
- To maintain a cordial and co-operative attitude to other members of the company.
- To provide cover within the department at times of holidays and sickness.
- Any other “ad hoc” duties when required.

Your job title does not define or limit your duties and you may be required to carry out other work within your abilities from time to time at our request.
We reserve the right to introduce changes in line with technological developments which may impact upon your job duties or methods of working.
**Education/ Qualification**s
- GCSE or equivalent at level 5 or above (Grade C) in English and Maths

**Skills/Knowledge**:

- Self-organised and proactive
- Ability to take responsibility and solve problems
- Attention to detail
- Ability to maintain client confidentiality
- Adaptable to the needs of the business as changes occur during the operational requirements
- Competent in the effective use of Information and Communications Technologies (lCT).
- The ability to prioritise, meet deadlines, and work under pressure
- Excellent interpersonal, communication and presentation skills.
- Possess a basic understanding of Property Law - desirable

Location: Davies and Partners Solicitors, Rowan House, Barnett Way, Barnwood, Gloucester. GL4 3RT
Hours: Full time Monday to Friday, 9.00am to 5.30pm (37.5 hours per week)

**Salary**: Competitive
**Compliance**
As part of our compliance procedures, applicants are asked to note that:

- references will be followed up;
- all gaps in CVs must be explained satisfactorily;
- proof of identity and (where applicable) qualifications will be required;
- appropriate suitability checks may be required prior to confirmation of appointment.

**Equal Opportunities**
Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, maritalstatus, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities.
You may have experience of the following: Paralegal, Legal Assistant, Administrative Support, Administrator, Legal Executive, Legal Secretary, Legal Administrator, Law Graduate, Legal Graduate, etc.
Ref: 132 431