Accounts Payable Assistant

2 days ago

Grays, United Kingdom French Connection Full time

**KEY RESPONSIBILITIES**

**Daily**
- Manage incoming invoices and queries via Microsoft Outlook
- Check all invoices are valid tax invoices before proceeding to post and pay.
- Responsible for following through on all invoices with query status.
- Responsible for their own supplier accounts (Rent, Rates, Overheads, Freight, Duty & Foreign Suppliers)
- Liaise with internal employees to ensure invoice queries are resolved and obtain final approval to be processed and paid within the agreed terms.
- Vendor data maintenance.
- Liaise with vendors on payment chasers/ late payment investigations.
- Assist with internal and external audits.
- Ad-hoc projects as directed by the Payable Manager or Head of Department.
- Assist and provide holiday/sick cover as required.

**Weekly**
- Create weekly payment proposal for own suppliers for review and approval.
- Make adjustments to the payment selection proposed where directed.
- Liaise with suppliers when chased for payments and advise suitable clearance dates while keeping within spend budget.
- Chase and liaise with Budget approvers to ensure invoices authorised in timely manner.
- Make payments and post cash onto ledger to reflect cash in/out.

**Monthly**
- Provide support with aged creditor analysis where directed.
- Reconcile selection of Vendor statements to ensure accuracy on ledger.
- Review the reconciliations with Payable Manager.
- Attend monthly meeting with AP Manager to review reconciliations and Aged Creditors Reports.

**Skills/Experience**
- SAP Experience ideal.
- Knowledge of Reconciliations.
- Experience with multi-currency invoicing.
- Working experience in a clerical/administrative position.
- Previous Accounts Payable experience an advantage.
- Knowledge of working with suppliers in various countries an advantage.
- Knowledge of working within Finance in the Fashion Industry an advantage.

**Key Competencies**
- Flexible attitude to achieve results.
- Enthusiastic and considerate approach to resolving issues.
- Ability to work under pressure.
- Attention to detail.
- Planning and organizing with an ability to prioritise.
- Information collection and management.
- Problem solving.
- Ability to work as part of a team.
- Decision making skills.
- Communication skills.
- Confidentiality.**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£25,000.00 per year

**Benefits**:

- Casual dress
- Cycle to work scheme
- Employee discount
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Grays: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 1 year (required)

Work Location: One location

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