Executive Assistant to Esrc Executive Chair

5 days ago

Swindon, United Kingdom Economic and Social Research Council Full time

**Executive Assistant to ESRC Executive Chair**

**Please be aware that this is an office-based contract, however we are trialling hybrid office-home working. We support flexible working, and all working arrangements will be considered.**

The Economic and Social Research Council (ESRC) is the UK's leading research agency for funding research and training in the social sciences. Investing over £200 million a year every year our mission is to support world-class research designed to advancethe frontiers of social science and contribute to a more prosperous economy, more effective public services, and a more sustainable, healthy, secure society.

**About the Role**

An opportunity has arisen to join the Executive Chair's Private Office within ESRC's Governance and Policy Team. You will act as an Executive Assistant to the Executive Chair of ESRC.

You will ensure that the Executive Chair is well prepared with background information and papers, in the right place, at the right time with the right set of people and making good use of their time and focus - so that they can deliver their roles and responsibilitiesas effectively and efficiently as possible, both in terms of their specific areas of accountability and as a member of the wider leadership team for UK Research and Innovation.

A key component of these roles is the requirement to work flexibly as part of the Private Office, which also encompasses two Private Secretaries. The roles will be at the centre of the organisation and will require responding to different types of challengesand tasks daily in a pressurised, fast paced environment.

You will also be required to be part of the secretariat of the Executive Chair's Office and may be required to support the logistics and operations of other ad-hoc meetings.

This role will require you to be willing and flexible to occasionally working outside core business hours. In addition, they may need to work at different locations, for example, London.

**Responsibilities
Effective planning and organising**:

- Provide comprehensive and proactive support to the Executive Chair and to facilitate smooth working relations within the Executive Chair's Office and with the rest of the ESRC
- In partnership with the Private Office, to deliver a range of support functions for the Executive Chair, including undertaking timely preparation for meetings, complex diary management across London and Swindon offices, ensuring all logístical arrangementsare made, including when they are elsewhere on business, or working from a different office, ensuring they are dealt with promptly, courteously and with discretion
- Alongside the Private Secretaries, ensuring that the Executive Chair is briefed sufficiently in advance of meetings with timely, focused, and incisive background research, and analysis, and that all action points are followed up,
- Proactively manage the schedules and the prioritisation of actions for the Executive Chair, ensuring they are focusing their time as efficiently and effectively as possible
- Manage information flow to and from the Executive Chair, using knowledge and judgement to respond or to divert relevant information/queries to others where appropriate

Choosing to work at UKRI, means you will have access to a whole host of benefits including a flexible working scheme, a Career Average Revalued Earnings pension scheme, 30 days annual leave allowance, access to employee shopping/travel discounts and salarysacrifice cycle to work scheme.

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