Pa & Sales & Marketing Coordinator

Contract Type- Permanent
- Full time / part time- Full time
- Savills Status- Dependent on Experience
- Business Area- Administration
- Location- Hackney Wick
- Role / Team Overview
- **Role Overview**

Savills Residential Development Sales (RDS) are the market leaders when it comes to Residential Development, Consultancy & Sales and Marketing. Focusing specifically on new build development we provide advice to our clients at each stage of a development’s life assisting our clients from pre-planning until the last unit reaches contractual completion.

The RDS Team in Hackney Wick is seeking a PA & Sales & Marketing Coordinator to provide both PA support to Benjamin Hobart and admin support to the Hackney Wick Team (currently a team of 8, ranging from Staff to Directors).

This is a great opportunity for someone looking to take the next step and develop their administrative and PA skills.

**Team Overview**

The team are constantly expanding their knowledge of the residential market in London in order to provide the best advice to clients. They are regarded as market leading and innovative, a number of recent market awards are a testimony to their success. There will potential for exciting career progression.

Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. This is evidenced by our wellbeing offer, our capability to facilitate flexible working and our support to enjoy a healthy work life balance.

**Key Responsibilities of the Role**
- Providing full PA support to Benjamin Hobart Head of Office and administrative support to members of the team with ad hoc personal support to the team when necessary
- Maintain a high level of professionalism when dealing with clients, applicants and colleagues
- Dealing with general office enquiries or issues
- Coordinating team meetings including creating agendas and taking minutes
- Organisation of client & staff entertainments from lunches to events
- Organising and assisting at development launches
- Creating daily & weekly reports
- Regular use of Reapit - registering applicants to the sales team, preparing and master records/sub plots, updating listings regularly, pulling reports
- Creating all office marketing content; Website/Portal Listings, Price Lists, EDM’s, Instagram Stories
- Liaising with the marketing team and providing information for Savills Portfolio and PR/ marketing campaigns
- Ensuring listings, price lists and schedules are all up-to-date
- Ensuring all compliance is complete for developments; issuing Terms of Business, conflict of interest checks, all documentation to clients
- Liaising with clients prior to new launches; issuing Terms of Business & all necessary documentation
- Developing tools and procedures to ensure that the teams are supported as efficiently as possible
- Proof reading
- Full management of the team Billings Sheet
- Raising purchase orders and dealing with invoices
- Submitting expenses
- Managing the petty cash card for the office; ordering office supplies, merchandise and business cards etc
- Ensuring all office Health & Safety and Compliance is complete and up-to-date; yearly/weekly/monthly routine checks and procedures, as well as being the main point of contact for Compliance and the annual office Audit
- Liaising with external suppliers and contractors for all office works
- Providing IT support for the office
- Develop and maintain active communication both within your team and other teams
- Assisting and covering colleagues in wider department/ business when required

**Skills, Knowledge and Experience**

***
- Intermediate to advanced knowledge _with Outlook, Excel, PowerPoint, Word and Teams_
- Excellent _client communication skills, both verbal and written_
- Excellent telephone manner
- Excellent time management skills and attention to detail
- Excellent organisation, co-ordination and prioritising skills
- Ability to multitask and to work accurately and effectively under pressure
- Ability to take responsibility
- Good team player but also able to work on their own and use their own initiative
- _Confident, adaptable, assertive, positive and enthusiastic _
- _A creative individual with a genuine passion in urban development_
- _Knowledge of East London_
- Have an appetite to work hard and have fun
- Ethical with strong integrity

**Savills Benefits**

To find out more about Savills benefits please **click here**

**Use of Personal Data**

At Savills, our best asset is our people. We support, develop and challenge all of our people to become the best that they can be, by being themselves and adding their own unique DNA to our exceptional culture. We believe that whoever you are, wherever you come from, you can prosper and fulfil your potential at Savills.
- Savills is committed to eliminating discrimination and encouraging diversity amongst our