Premises Officer

St Joseph’s Catholic Primary School

JOB DESCRIPTION and PERSON SPECIFICATION

**Premises Officer**

Salary Scale: NJC Grade 5 Annual Salary £20,444 - £20,852 **PRO RATA**

Hours: 30 hours per week, term time only plus 5 Inset days. There may be occasions in the holidays when you would need to be on site for contractors and these hours will be paid separately as and when required. Hours will be for three days a week which will be Tuesday, Wednesday and Thursday from 7am to 6pm.

This role will involve a significant amount of time looking after the grounds of the school as well as the usual premises demands.

The full Job Description is below and the applicant will not be completing all aspects described below but will be trained to take on everything over time.
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- **JOB DESCRIPTION**

Responsible to: Premises Manager

Responsible for: Site

Main Purpose of the Job

To be responsible for all aspects of site management including a wide range of duties and responsibilities connected with the fabric and grounds of the school. This includes security, cleanliness, porterage, monitoring contracts/contractors, routine maintenance and refurbishment, minor repairs, advising the School Business Manager/Headteacher on suggested improvements to the general school environment, to improve the productivity of site management and to carry out pre-planned maintenance programmes.

General Responsibilities
- To ensure that the management and maintenance of the school buildings and environment are effectively undertaken
- To be responsible for the health & safety of the site
- To undertake repairs and DIY projects
- To create and maintain an effective premises team ensuring that the changing needs of the school are met through training and development of the cleaning staff
- To ensure a clean, tidy and well maintained school environment

**Specific Responsibilties**

PREMISES MANAGEMENT
- To monitor the day to day maintenance, repair and cleaning of the school
- In conjunction with the School Business Manager (SBM)/Headteacher to monitor the day to day maintenance and repair budget and the cleaning materials budget
- To attend termly governor inspections of the school site
- To advise on a rolling programme of redecoration/refurbishment
- To order and supervise repairs and act as project manager for small maintenance contracts and improvement schemes, ensuring best value for money is received
- To assist the SBM/Headteacher to prepare documentation for tenders or specifications of small to medium projects
- To develop appropriate monitoring procedures to ensure that the school site is kept clean, safe and in a good state of repair and stocked with all necessary supplies
- To carry out regular checks and inspections of the premises, equipment and grounds keeping accurate manual records where appropriate, including Legionella testing
- To assist the Headteacher with termly fire drills and lockdown arrangements
- To ensure day to day maintenance tasks and requests for minor works are undertaken as expediently as possible and actions recorded in a timely manner
- To instruct and supervise the grounds contractor ensuring the school grounds are maintained to a high standard

SECURITY
- To be responsible for the security of the premises, liaising with Police and other emergency services in this respect as necessary
- To be responsible for opening up the school during term time and for the unlocking and locking of the school during school closure periods.
- In conjunction with the Headteacher to ensure that at the end of the day all doors, windows and gates are locked, gas and electrical appliances are turned off and all security alarms are set and working correctly
- To check, at least monthly, all perimeter fences, security devices, fire appliances, CCTV systems and alarms
- To ensure that the fire call points, intruder alarms and emergency lighting are tested weekly and results recorded
- To monitor, report and advise the SBM/Headteacher on all security matters
- To be aware of all out of hours activities at the school and arrange for the opening, closing, heating and availability of equipment as necessary for the smooth operation of both school functions and outside lettings.
- To act as main keyholder for the school on call-outs

GENERAL SITE DUTIES
- To set and monitor the school heating and hot water systems
- To take energy readings on a monthly basis
- To ensure the school is kept clean and tidy and is conducive to learning e.g. litter picking, collection and disposal of refuse, disinfecting bins, ensuring toilets checked daily for fresh supply of disposables etc.
- To ensure that halls and other meeting rooms are set out as required for meetings, assemblies and other events and cleared away afterwards
- To ensure the school hall floor is kept clean and polished
- To ensure that all tools and clean