HR Administrator

**About us**

**The Role** We are seeking a HR Administrator to support the wider administrative and operational team to ensure the recruitment and HR processes are delivered effectively to support the delivery of our Phlebotomy, GP Hub, Home Visiting Service, Call Before Convey, Virtual Wards, Ambo-Divert and other projects we deliver.

Due to the fast paced and rapid growth of the services we provide, you will need to be able to work efficiently and independently in a busy environment.

This role will be based at our office, Allia Business Centre Peterborough, as the HR Administrator will work closely with our Finance and Administrative team, providing them with HR administrative support.

**JOB SPECIFICATION**
**Overall Purpose of Role**
To provide a high quality, efficient administrative service to the support the work of the Greater Peterborough Network (GPN) and to:

- To assist the Finance Manager/HR dept in providing a comprehensive HR administration service.
- Administratively be the first point of contact for all employees and new staff.
- To provide an effective Human Resources administration service relating to the employment lifecycle.
- To co-ordinate HR recruitment systems including DBS/training systems/Occupational Health Assessments
- To ensure accurate HR records on all employees including full-time, part-time and bank staff/hourly paid employees
- To provide HR reports as required

**Main Responsibilities/Key Tasks**:
**Recruitment and Selection**:

- **Undertake all necessary employment checks including DBS checks and right to work, qualification and medical checks and references.

**On-boarding and Induction**:

- Administer the process for new employees and workers, for example, prepare contracts, offer letters, and process all pre-employment checks.
- Conduct induction meetings with new employees and workers and liaise with Line Manager’s to ensure they are aware of their responsibility in the induction process.
- Administer the probation process ensuring Managers know when review meetings need to take place.

**Payroll**:

- Support the payroll process by assisting in payroll instructions being logged in time for the monthly payroll run, for example, contractual variations, new starters, leavers, contractual benefits, and staff benefits.

**Leaver Administration**:

- Ensure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions.
- Arrange exit interviews for all staff either face to face or electronically.

**Admin**:

- Carry out general administration tasks for the HR Department, for example; sorting post, telephone answering, devising standard Human Resources documents and letters and manage the HR inbox.
- Respond to reference requests for current or ex-members of staff
- Ensure electronic and paper based personnel files are maintained and filing/archiving is completed in a timely manner.
- Ensure Risk Assessments are conducted for all new starters and refer staff issues for Health and Safety risk assessments where appropriate (e.g. maternity).
- To undertake other activities identified from time to time commensurate with the level of the post.

**General Standards**
- To adhere to GPN’s policies and procedures.
- To treat all information in accordance with the General Data Protection Regulation (2018).
- To report any area of concern to the Operations Manager.

The job description will be reviewed annually by the Line Manager and may be amended after discussion with the post holder(s).

This Job Description is intended as a guide to the main responsibilities of the post, and the post holder will be required to undertake such duties appropriate to the position as may be required by the Line Manager to ensure the smooth running of the service.

**Workplace benefits**
- NHS pension
- Employee referral bonus scheme
- Free on-site parking
- Access to The Training Hub which provide training and development opportunities
- Occupational health support
- Competitive salaries

**Please note only applicants who have completed the assessments will be considered**

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Peterborough: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Human resources: 1 year (preferred)

Licence/Certification:

- CIPD (preferred)

Work Location: One location