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Executive Support Assistant

2 weeks ago

Bristol, United Kingdom Bristol Airport Full time

Bristol Airport is the South West's gateway to the world, with flights to over 125 destinations. We have ambitious plans, from supporting our strong business recovery to continuing our success with our long-term sustainability strategy. The ultimate vision - to be everyone’s favourite airport, delivering a future we can be proud of. It’s an incredibly exciting time to work at Bristol Airport and working in our Business Support team is no exception.

We’re seeking a Executive Support Assitant to join our Business Support team here at Bristol Airport on a permanent basis.

Reporting into our Business Support Manager, the Executive Support Assistant will provide comprehensive, confidential, administrative and secretarial support to Executive Directors in the business and undertake a variety of responsibilities to ensure the maintenance of high standards of corporate governance, and the smooth running of the Airport business.

This role would suit an experienced Executuve Assistant with high levels of administrative experience.

About the Role

The Executive Support Assistant will provide effective diary management for nominated Executive Directors, in conjunction to prioritising all appointments; they’ll anticipate times of busy workload allocating preparation time where possible to ensure our directors are fully prepared for meetings and engagements.

They’ll work closely with our Business Support Manager to develop and maintain corporate governance, including Terms of Reference, templates, project plans and databases whilst ensuring the central capture of all the relevant documentation. Providing administrative support as required; including but not limited to the organisation of key meetings and events whilst preparing any meeting materials and presentation slides.

In addition, the role will also include:

- Coordinating and organising any business travel and accommodation as required and administer all business expenses
- Organise key meetings (including Committees & Sub-Committees) prepare and coordinate the agendas, meet attendees, take minutes, and note any actions
- Undertake the coordination and/or management of key events; including corporate dinners, company parties and trade conference attendance as required
- Undertake accurate and effective electronic record keeping including but limited to the policy register, corporate hospitality and maintaining all Sharepoint folders are kept up to date

About You

We’re looking for an experienced Executive Assistant with excellent organisational and administrative skills with exceptional attention to detail. You’ll have a confident, professional demeanor with high levels of composure and discretion; and be confident and capable with communicating with a wide range of stakeholders at all levels.

An understanding and experience of corporate governance and GDPR is advantageous but not essential.

Why join us?

We are a modern airport, defined by great people who are skilled, passionate and dedicated to providing great service with a relaxed and friendly style. This. We are proud to be an equal opportunity employer - our passengers come from all walks of life and so do our colleagues - it is this blend of talents, focus and passion makes us extraordinary.

We offer a competitive rewards and benefits package including:

- 25 days annual leave (increasing to 29 days with length of service)
- Hybrid/ Flexible working policy
- Company bonus scheme
- A free on-site gym, plus private medical insurance with Bupa
- Group Life Assurance cover and sick pay policy from day one
- Free on-site staff parking and subsidised public transport

Find out more about our benefits here: Rewards and Benefits at Bristol Airport | Bristol Airport Jobs | Bristol Airport

**Job Types**: Full-time, Part-time
Part-time hours: 30-37 per week

**Salary**: Up to £30,000.00 per year

**Benefits**:

- Flexitime
- Free or subsidised travel
- Gym membership
- On-site parking
- Private medical insurance
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Supplemental pay types:

- Bonus scheme

Work Location: Hybrid remote in Bristol, BS48 3DW

Reference ID: AVESA