Finance Assistant

Finance Assistant (part time)
Information for prospective staff

**About Manor Lodge**

Founded in 1991, Manor Lodge is a vibrant and successful independent day school for over 430 boys and girls aged 3 - 11. The school is located in Shenley, Hertfordshire; the 22 acre site encompasses a Grade 2 listed building set in open countryside nestling within fields, woodland and wildlife, yet only 1 mile from junction 22 of the M25.

In 2018, after many years as Deputy Head, Alyson Lobo took over the mantle of Head Teacher with a clear vision for the school. There are two curriculums, each of equal importance. The academic curriculum is based on the traditional values of high quality teaching and learning, measured in academic success. Then there is the hidden one, embedded in everything we do, delivered to enhance character, creativity, motivation, curiosity, thinking, communication, collaboration, resilience and wellbeing, modelled by teachers and everyone in the school environment who touch our children’s lives. This philosophy is based on the principle that every child deserves a childhood.

**Pastoral Care**

At Manor Lodge we take the pastoral well-being and safeguarding of all the members of our community, particularly the children, very seriously. It is our firm belief that pastoral care and academic progress go hand-in-hand.

Allowing children to have a childhood is at the core of our pastoral support.

We understand the importance of achieving academic potential but not at the expense of their pastoral well-being. Aspects of the Manor Lodge community such as our passion for outdoor learning (and outstanding outdoor facilities), our varied sports programme, our house families, our school council, our community projects, worry boxes and pastoral ‘drop-in’ chats all contribute to creating a special culture where well-being is genuinely valued alongside academic progress. We also monitor and track the children’s attitudes to their peers, teachers, school-life and learning in order to ensure we have an excellent understanding of how the children are feeling.

Making the most of the wonderful outdoor spaces is an integral part of improving the well-being of the children. We use the Woodland Garden, Forest Garden, Japanese Garden and Reading Garden in our curriculum as well as places for the play and reflection for the children. It is this balance that we hope to instil in the children.

Whilst the school has an outstanding academic record, we firmly believe that happy children are more likely to thrive academically and reach their potential if they come to school looking forward to every day.

**Job Title**:
Finance Assistant (part-time)

**Responsible to**:
The Financial Controller

**Main Duties and Responsibilities**:
The post holder will have specific responsibility for School’s purchase ledger to ensure purchasing and payments are made accurately and efficiently.

**1. Purchase Ledger Responsibilities**
- Accurate and timely processing of invoices - specifically PO matching invoices, coding and inputting to Sage (moving to iFinance Sept 23)
- Ensuring that any queries are investigated and cleared in a timely manner
- Checking all supplier statements for missing invoices on the system
- Ensuring that urgent letters are dealt with immediately.
- Reporting on aged creditors weekly
- Managing Purchase ledger accounts keeping them all up to date
- Preparing and completing the weekly payment run for suppliers
- Scanning and indexing all filing in a timely fashion

**2. Purchasing**
- Ensuring orders have the required approvals then raising and implementing purchase orders
- Communicating with suppliers for lead times and discrepancies
- Booking coaches for fixtures and activities
- Setting up suppliers the system
- Scanning and indexing all filing in a timely fashion
- Undertaking any additional reasonable duties as requested by the Financial Controller, Bursar and Head Teacher

**3. General**
- Attending Open Days and other functions as required to assist in organisation and service
- Observing health and safety procedures and working safely at all times
- Be responsible for your own continuing self-development, undertaking training as appropriate to the working environment and developments in your role
- Conducting yourself with professionalism, tact and diplomacy as a representative of Manor Lodge, in line with school policies and procedures
- Supporting, promoting and acting within the School’s Safeguarding Policy.
- Maintaining professional standards of attendance, punctuality and conduct with pupils, parents and colleagues
- Attending INSET training in school

This list is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope of the post.

Job descriptions will be regularly reviewed to ensure they are accurate

**The Person**
- A commitment to supporting the vision and ethos of the school.
- The ability to be conf