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Senior Executive Assistant

2 weeks ago

Belfast, United Kingdom Citi Full time

By Joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress. **Team//Role Overview** The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. **What you’ll do** - Directly supports a Managing Director level manager and generally supports an entire department - Manages day to day calendar(s) of senior management - Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls - Assists with culture and communication efforts - Document meeting notes and track open action items - May prepare and review materials and correspondence for meetings - Assist with creation/modification of presentations, spreadsheets, and other various documents - Support New Hires to the organization with general setups and training - Coordinates travel arrangements; prepare and distribute schedules/agendas for travel - Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system - Orders supplies and process invoices through Procure to Pay system - Assists in ad-hoc reports special projects as needed - Trains, coaches or guides other administrative staff when required **What we’ll need from you** - Previous office administration experience preferably within a large and complex financial services or similar organization - Highly proficient in Microsoft Office with strong presentation skills - Consistently demonstrates clear and concise written and verbal communication skills - Demonstrated ability to quickly gain command of new systems - Self-motivated, highly organized and detail oriented - Bachelor's/University degree or equivalent experience **What we can offer you** We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well. By joining Citi Belfast, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as: - Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure - A discretional annual performance related bonus - Private medical insurance packages to suit your personal circumstances - Employee Assistance Program - Pension Plan - Paid Parental Leave - Special discounts for employees, family, and friends - Access to an array of learning and development resources Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.**Job Family Group**: Business Strategy, Management & Administration - **Job Family**: Administrative Support - **Time Type**: Full time - Citi is an equal opportunity and affirmative action employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. View the "**EEO is the Law**" poster. View the **EEO is the Law Supplement**. View the **EEO Policy Statement**. View the **Pay Transparency Posting