Medical Secretary

Main Duties and Responsibilities To provide an efficient audio, copy typing and word processing service for GPs and Health professionals as required To ensure that referral letters are distributed efficiently using the Choose and Book programme as appropriate and attaching enclosures as necessary Ensure 2 week wait referrals are dealt with efficiently and promptly and contain all relevant information Keep up to date with changes in referral systems and new proformas To maintain patient information in the computer clinical system in an accurate and secure manner To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries from hospital staff, colleagues, and patients Assist with the document management for the practice system, ensuring electronic or hard copies of patient related documentation is stored correctly within the electronic system To read code and disseminate information requiring the attention of other team members via workflow management of surgery tasks To receive and read all incoming mail and then decide on appropriate action in accordance with current practice policies To monitor practice generic email account, read all emails, and then decide on appropriate action in accordance with current practice policies Notify communicable disease to the appropriate agency To attend/organise weekly meetings for clinical staff, record information and disseminate to appropriate personnel if required Ensure all relevant information is passed onto the OOH service promptly as and when required To accept responsibility for own computer ensuring that any confidential information is not visible when away from screen and closed down at end of shift to preserve patient confidentiality To read the staff noticeboard and emails received to keep up to date with activities To attend staff meetings. Contribute positively with ideas to improve the overall success of the Practice To promote a friendly and enjoyable working environment To participate/attend in any training programme/courses deemed suitable by the practice To work to the set assessment criteria and objectives as set out in yourappraisal To effectively manage own time, workload and resources To maintain confidentiality at all times To report any accidents/incidents to the Management Staff To abide by statutory and practice regulations regarding fire, health and safety and security issues To action and complete any other tasks as deemed reasonable by the Management/Clinical Staff