Administration Officer

**Details**:
**Reference number**:

- 417507

**Salary**:

- £27,712 - £28,344
- per annum, pro rata
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Administrative Officer

**Contract type**:

- Fixed term
Loan
Secondment

**Length of employment**:

- FTA until 31st July 2026

**Type of role**:

- Administration / Corporate Support
Other

**Working pattern**:

- Part-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Colindale (Scientific Campus)

**About the job**:
**Job summary**:
UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

**Gastrointestinal Infections and Food Safety (One Health) Division (GIFSOH)**

The Gastrointestinal Infections and Food safety (One Health) Division (GIFSOH) is located within UKHSA’s Clinical and Public health Directorate at Colindale. The Divisions remit includes providing specialist epidemiology and surveillance for Gastrointestinal Infections (GI), coordinating the investigation of national outbreaks, advising government on the risks posed by various gastrointestinal pathogens and responding to national and international health concerns.

The Division manages the above functions across a broad range of pathogens including enteric and food borne bacteria, viruses and parasites. It plays an important role in Food safety and One Health and in using advanced techniques such as whole genome sequencing to track national and international outbreaks and antimicrobial resistance in foodborne bacteria.

The GIFSOH Division aims to:

- Identify and manage local and national outbreaks of gastrointestinal infections
- Provide quality assured GI pathogen surveillance outputs and foodborne outbreak investigation data
- Provide national epidemiological services for public health purposes
- Describe trends in the incidence and prevalence of gastrointestinal illness and promote public health policy recommendations
- Inform progress towards global health sector strategy on Food Safety and One Health
- Lead and contribute to research in gastrointestinal infections

**Job description**:
The postholder will work as part of the business support team in the GIFSOH Division and carry out administrative duties associated with the collation and dissemination of business data. They will contribute to monitoring and progressing Divisional Standard Operating Procedures (SOPs) and Work Instructions (WIs) and updating onto UKHSA quality management system (Q-Pulse) and provide administrative support to the GIFSOH Division as required to include a comprehensive Secretariat service.

**Administrative Support**
- Contribute to monitoring and progressing Divisional Standard Operating Procedures (SOPs) and Work Instructions (WIs) and updating onto UKHSA quality management system (Q-Pulse).
- Arrange, attend and provide secretariat support to teams and other internal and external meetings and/or networks as required. This will include booking venues; organising hospitality; preparing and producing paperwork, i.e. Agendas, action logs, collating and distributing all necessary information and documentation electronically and taking Minutes or Action Notes as required. Ensuring all Minutes or Action Notes are issued in a timely manner and agreed Actions are appropriately recorded.
- Provide comprehensive administrative support to teams across the Division, including diary management of one or more senior staff, if required.
- Contribute to monitoring and progressing of recruitment campaigns, workforce data returns and organisation charts.
- Responsible for dealing with telephone enquiries and other communications that may require a high degree of tact, diplomacy and confidentiality.
- Action routine correspondence, prepare acknowledgements and response letters as requested.
- Collate information and data to produce reports and documents as required; some may be confidential and/or complex.
- Assist with the dissemination and/or collation of information/returns for business operations in a timely manner.
- Assist with organising external and/or internal conferences, away days and training days, including registration and preparing resources
- Provide Incident Co-ordination administrative cover on rotation as required (if applicable)
- Improve the quality of services and contribute to the improvement of the administration service.
- Responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
- Provide cover as directed by line manager for other members of the team in their absence and assist with their worklo