Administrator

An opportunity has arisen for an Administrator to join the team at Galliford Try within our Facilities Management Business.

Note for Recruitment Agencies:
We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Resourcing Partner.

**ADMINISTRATOR - FACILTIES MANAGEMENT**

**(MATERNITY COVER 12 MONTHS- PART TIME)**

**ROMFORD**

**What you will be doing**:
An opportunity has arisen for an Administrator to join the team at Galliford Try within our Facilities Management Business on a part-time basis to cover Maternity for 12 months.
- Supporting the Facilities Management Projects with processing of invoices via the Orbit System.
- Raising of Purchase orders and Sub-Contract orders in Orbit as instructed by the Line Manager.
- Taking ownership of Project related reports, working along side the Finance and Commercial Teams.
- Supporting the project with Administrational support working along side the Project Operations Teams.
- Taking ownership of invoice trackers and FM Contract trackers.
- Deal with electronic communications in accordance with Galliford Try Policies
- Provide administrative support to project staff who do not have electronic access to Galliford Try systems including and not limited to the Galliford Try Oracle based programmes for employment services.
- Raising and closing of Tasks in the CAFM system for Lifecycle, Variations or Chargeable works as instructed by the Line Manager
- Supporting the Jeopardy & Planning Team for CAFM system updates
- Receive and appropriately action subcontract or supplier invoices in accordance with Galliford Try policies and procedures.
- Provide general clerical assistance as required by the project team including but not limited to the taking of notes and minutes of meetings and the production of such documents as appropriate
- Undertake the filing of project and GTFM documents both in electronic and paper format as required
- Assist in the generation of GTFM invoices to Clients and other recipients of GTFM services
- Assist the Contract Manager/Assistant FM on organising delivering of Toolbox Talks.
- Maintain the stock of office consumables, uniform, PPE for use by the GTFM team at the required levels and provide a proper control on the purchase and issue of stationery.
- Understanding GTFM processes to assist with remote cover across the UK contracts

**About You**:

- Highly organised and able to multitask with ease
- Previous experience as an Administrator in a similar role
- Confident with Microsoft office software (e.g. MS Office), including word processors, spreadsheets and presentations
- Confident with Microsoft Excel is essential for this role.

You will also be able to demonstrate the following key attributes:

- Desire to understand and promote the Company purpose, vision, values and culture
- Organised, structured and professional, with a passion for excellence, striving to delivering the best.
- Flexibility, resilience and the ability to influence and build relationships with key stakeholders. Demonstrating strong ethical standards with openness and honest.
- Commitment to the provision of excellent customer service, passionate, committed and enthusiastic in all that you do.
- A self-starter with a can-do attitude and a desire to pick up new challenges. Dedicated to working together to achieve results.

**What We Can Offer in Return**:
With an impressive order book of over £3.8 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering