Administrator
1 week ago
We are now looking for an Administrator to provide an effective administration function for the Head Office and all divisions as and when required, ensuring control of all agreed admin and documentation in a manner consistent with VolkerLaser’s processes and procedures.
**Key accountabilities**
- To provide a complete administration function for the project
- Maintain document control processes regarding non
- revisable documents, ensuring appropriate capture and storage of soft and hard copy material, particularly to ensure all incoming and outgoing correspondence is logged, scanned and uploaded to Workspace according to the project protocol
- Help Cover effective reception service; answering phone calls, greeting visitors and passing messages to the project team as required
- Prepare meeting rooms for important meetings, ensuring all required equipment/refreshments are available
- Assist the document controller and be able to provide holiday/sickness cover for key doc control task
- Check the CRMs on Mayrise raise tickets and close CRM,s if not ours inform Havering so ticket can be dealt with at their end.
- Provide cover for the office to ensure post is handled correctly
- Assist with booking hotels, trains and flights
- Submission of agency timesheets to labour agencies by close of business deadline on a Tuesday
- Submission of Guild payment certificate to sub-contract accounts by 12.00 deadline on a Wednesday
- Raise and submit sub-contract payment certificates for agencies each week.
- Compile National Highways exposure hours by last working day of the month.
**Other**
- A competitive salary plus excellent benefits package including healthcare, pension etc.
- Family friendly policies in place and some scope for flexible working by negotiation.
We believe in pushing boundaries in the pursuit of equality, diversity and inclusion. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.
**Job Types**: Full-time, Permanent
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: One location
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