HR & Training Administrator

Job Advert

We are currently seeking a motivated and organised HR & Training Administrator to join our HR team. The HR & Training Administrator will play a key role in supporting the HR function by delivering high-quality administrative support across all aspects of HR operations and training coordination. You’ll be instrumental in maintaining employee records, ensuring training compliance, and supporting a variety of HR initiatives, while gaining valuable, hands-on experience. This is an excellent entry-level opportunity for a motivated and organised individual who is looking to build a career in HR and learning & development.

**Key Responsibilities**:
**HR Administration**:

- Employee Records: Maintain accurate and up-to-date employee records, both hardcopy and electronic, supporting the move toward a paperless HR system.
- HR Inbox Management: Manage the HR inbox, responding to routine enquiries and redirecting as appropriate in a professional and timely manner.
- Onboarding: Support the onboarding process for new starters, including documentation, welcome packs, and induction coordination.
- Employee Engagement: Arrange cards/gifts for staff occasions (birthdays, milestones, leavers) to contribute to employee engagement initiatives.
- HR Documentation: Assist in preparing HR documents, reports, and correspondence as required.
- HR Projects: Provide administrative support for HR projects (e.g., wellbeing programmes, diversity initiatives, HR system rollouts).
- Staff Events: Assist in planning and organising staff events, including logístical coordination.
- Day-to-Day Support: Support the HR team with day-to-day administrative tasks and ad-hoc projects.
- Confidentiality: Maintain confidentiality and professionalism in handling employee information.

**Training Coordination**:

- Training Schedule: Schedule and coordinate mandatory and role-specific training (e.g., CSCS, SMSTS, First Aid, Asbestos Awareness, Working at Height).
- External Providers: Liaise with external training providers for bookings, renewals, and site-based sessions.
- Training Matrix: Maintain a live training matrix to ensure all certifications are current and compliant.
- Expiry Monitoring: Monitor training expiry dates and send reminders to staff and line managers.
- Compliance: Ensure compliance with industry training standards and internal requirements.

**Person Specification**:
**Knowledge & Experience**:

- Experience: Previous experience in an administrative role (preferably within HR or a similar field).
- Skills: Strong organisational and time management skills.
- Communication: Excellent communication and customer service abilities.
- Technical Proficiency: Proficiency in Microsoft Office (Word, Excel, Outlook).
- Professionalism: Discretion and professionalism when handling sensitive information.
- Attention to Detail: Strong attention to detail and problem-solving skills.
- Multitasking: Ability to multitask and work in a fast-paced environment.

**Qualities & Behaviours**:

- Confidentiality: High level of confidentiality, reliability, and integrity.
- Organisational Skills: Strong organisational skills with excellent attention to detail.
- Collaboration: Comfortable working with senior staff and external stakeholders.
- Communication: Clear verbal and written communication skills.
- Approachability: Friendly and approachable, with a passion for supporting others.
- Initiative: Willingness to take initiative and ownership of responsibilities.
- Flexibility: Flexible and proactive approach to work.
- Prioritisation: Ability to prioritise and manage workload independently.

**What We Offer**:

- Competitive Salary and benefits package.
- Supportive, family-owned company culture.
- Opportunities for growth and professional development.

Founded in 1988, Guildmore is a family-owned business dedicated to fostering a supportive workplace where growth and well-being take centre stage. With four specialised units—Construction, Facades & Cladding, Planned Works, and Land Development—we deliver bespoke solutions for clients and communities.

As an Equal Opportunities Employer, we are committed to inclusivity and ensuring that everyone can thrive.