Part Time Receptionist
2 weeks ago
**Main Purpose of Job**
To act as the first point of contact for visitors and callers, providing a friendly and professional reception service. The role also includes key administrative and clerical support duties to ensure the smooth running of front-of-house operations.
Primary working days and hours:
- Wednesday 12:30pm to 5:00pm
- Thursday 8:30am to 5:00pm
- Friday 8:30am to 5:00pm
Providing cover as and when required, during periods of absence or holiday.
**Benefits**
- Onsite discounted employee restaurant
- Free parking
- Free coffee, tea and filtered water
- Free access to onsite activities i.e. 20 minute massages, pilates and yoga, etc
**Key Tasks**
- Welcome and assist all visitors to the company in a courteous and professional manner
- Record visitor details and issue visitor badges in line with security procedures
- Operate front desk telephones and providing detailed messages for enquiries
- Sort and distribute incoming post to the appropriate internal departments
- Prepare and frank outgoing mail
- Organise parcel deliveries and liaise with courier services as needed
- Ensure the main photocopier is stocked with paper, toner, and staples, and place orders for consumables when necessary
- Scan Proof of Delivery (POD) documents into the Document Management System
- Maintain and update the internal telephone directory
- Provide reception cover during holidays or absences
- Manage online portals to track and request works, deliveries and buffets
- Manage meeting room bookings, plant tours, and onsite activities
- Undertake other reasonable duties as requested by Directors or Senior Managers
**Attributes Required**
- Excellent telephone manner and communication skills
- Friendly, helpful, and professional demeanour
- Smart appearance and positive attitude
- Flexible and reliable, with the ability to adapt to changing priorities
- Basic IT skills (Microsoft Office)
- Previous experience in a receptionist or front-of-house role is preferred
- Confidentiality and discretion
- Strong interpersonal skills
- Ability to multitask and remain calm under pressure
- Attention to detail
**Job Type**: Part-time
Expected hours: 21.5 per week
**Language**:
- English (preferred)
Work Location: In person
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