Deputy Clerk

**Deputy Clerk (General) - Ripon City Council**

**Salary**: £35,235 to £40,476 per annum (pro-rata), depending on experience.

The role of the Deputy Clerk (General) is to provide support to the Chief Officer and elected Councillors in achieving the aims and aspirations for the Council and the wider community. This is a fantastic opportunity to work within a role where you can really make a positive difference. The Deputy Clerk (General) will also be expected to support the Chief Officer in facilitating the implementation of the Council’s stand-alone priorities and objectives.

**Day to day duties include**:

- Liaising with and managing the hirers of a community building, everything from maintaining a spreadsheet to creation of invoices.
- Attending meetings of Council and its committees.
- Building productive working relationships with our community partners.
- Arranging events - everything from Remembrance Sunday to the community concerts we run.
- Assembling meeting papers.
- Working on policies.
- Assisting with facilities management.

**What you will bring**:
It is essential that applicants can confidently demonstrate strong organisational skills, commitment to public service and be community focused.
- Experience in a similar, public facing role.
- Have strong organisational skills and be motived to work to set deadlines.
- Be proficient with the use of Microsoft Office 265.
- Have the ability to effectively work with members of the public, elected members, and key stakeholders.
- A Certificate in Local Council Administration (CiLCA) would be an advantage but is not essential.

**Duties and Responsibilities**:

- In the absence of the Chief Officer, to carry out any statutory and delegated functions and undertake responsibility for whatever functions and services RCC manages or has responsibility for.
- To further undertake specific functions of the Chief Officer role, including civic duties when necessary.
- To provide advice and support to elected Members and Committees of the Council as required.
- General support to the Chief Officer as required, including all legal and statutory duties.
- To attend external meetings of the Council as required and directed, acting as the Council’s representative.
- Liaise with and develop relationships with stakeholders and third parties as required.
- To ensure adherence to the adopted suite of Standing Orders and all other policies of the Council.
- To support the Chief Officer in preparing and monitoring the Council’s Risk Management policy and Risk Register.
- Support the Chief Officer in arranging and ensuring adherence to all Risk Assessments related to the areas of responsibility managed by RCC.
- Working with relevant staff members, lead on any public consultation arrangements required by RCC.
- To set up and manage the Council’s Performance Management process including setting and monitoring KPI’s.
- Preparation of all reports and information for Committees in a timely manner as required by the post.
- To attend any meetings of the Council and its Committees as required and in accordance with the role.
- To assist with the organisation and delivery of RCC’s events including attending those events.
- To liaise with and manage Council contractors relating to any works or projects being undertaken by RCC as required.
- Take the lead on the compliance and adoption of RCC’s Health & Safety policies.
- Support the Chief Officer in monitoring and actioning the various adopted outcomes within the Ripon City Plan, in liaison with relevant third parties.
- Work with the RFO to ensure that budgets are adhered to.
- To assist the Chief Officer with the setting and preparation of the annual budget for the Council’s consideration.
- To communicate and promote meetings, activities, and events of the Council with elected Members, partners, stakeholders, and members of the public.
- To act as the Council’s designated Communications Officer, ensuring and maintaining effective relationships with the local press and media. To be responsible for the creation, and timely issue of press releases and statements with regards to Council business, as well as manage the Council’s social media outlets and website.
- To ensure the efficient running of the RCC office, reviewing and monitoring systems, processes, and procedures and, in liaison with the Chief Officer, updating where appropriate to ensure best practices are exercised and maintained.
- To review, manage and maintain the Council’s annual training programme, to ensure all staff members are up to date with necessary training and qualifications.
- To support the Chief Officer in receiving correspondence and documents on behalf of the Council and where necessary, bringing items to the attention of the Council.
- To attend training courses, conferences and seminars as required by the Council.
- To actively foster and develop relationships with third party organisations of all types, other tiers of local