Medical Scanning Operative

**Date**:7 Nov 2024

**Location**: Gatwick, GB

**Company**:Civil Aviation Authority

**Salary**: £23,500 up to £25,000 dependent upon experience

**Contract Type**:Permanent - Full Time

**Security Level**:BPSS

We are the UK's aviation and aerospace regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.

**The Role**

To provide scanning services to the Shared Service Centre (SSC) Medical and Safety and Regulation Group (SARG) Medical for the purpose of electronic retrieval.

As this role requires the handling and processing of sensitive medical records, the duties and responsibilities of this role are required to be carried out at our Gatwick Office, Aviation House and cannot be completed remotely.

**Core Accountabilities**
- Preparation and scanning of hard-copy documents are accurately recorded on required logging systems (Spreadsheets).
- Accurate uploading of documents and associated contact entries on Cellma (Medical Records System).
- Provide assistance to colleagues for the purpose of retrieving stored hard copy records.
- Assisting the SSC Medical Records Team with organising the retrieval of AME Returned Records.
- Keeping the stored hard copy records in accordance with the CAA’s obligations under the General Data Protection Regulations.
- Liaising with the medical records teams to ensure that the records prepared to scan is consistently of a high standard.

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**Performance Indicators**
- Service levels are maintained.
- Work is prioritised according to business requirements and workload.
- Prompt and accurate advice and assistance given to colleagues.
- Recording of scanned documents is accurate to enable electronic retrieval by staff for business purposes.
- Personal data contained in the records storage areas and those held electronically is protected from unauthorised access and that all visitors are accompanied at all times.

**About You**

**To be considered for the role you must have**:
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**Essential**
- Good standard of education to include, English and Maths.
- Well versed in all IT Microsoft packages and able to collate and analyse information.
- Must have a proven “can-do” attitude.
- Willingness to work flexibly in response to changes in priority and under pressure.
- Demonstrated ability to use initiative and discretion.
- Proven reliability and commitment.
- Good communication skills.

**Desirable**
- Experience in scanning services, equipment and systems.
- Ability to build and retain knowledge of documentation needing to be scanned and the purposes for which it is required.

**Additional Information**

For many appointments within the CAA, these roles require access to operationally sensitive infrastructure and/or Nationally Protected information. For these roles the post holders must undergo National Security Vetting and achieve the appropriate level of clearance.

To be vetted you must have the right to work in the UK so that meaningful checks can be undertaken.

The CAA values high ethical standards and personal integrity among employees. If invited for interview you will be asked to complete a declaration of interest.

**Inclusive Recruitment**

As a member of the Disability Confident scheme, applicants who meet the minimum criteria for a role with us will be guaranteed an interview. If you require an adjustment for any reason, please let us know.

**Working With Us**

We are on a journey towards being increasingly adaptable, where our colleagues collaborate as part of cross-functional teams. This approach ensures we never stop learning together. It also means that you may become involved in activities that take you out of your day-to-day role, providing you with opportunities to develop and grow your career with us.

We offer a range of excellent benefits such as flexible working arrangements, free onsite gym at Gatwick, discounted gym membership for London, 28 days annual leave, additional 5 days leave purchase scheme, a generous pension scheme and much more

**Our Values**

Do The Right Thing, Never Stop Learning, Build Collaborative Relationships, Respect Everyone

**Closing Date**:Friday 22nd November 2024

**Interview Date**:w/c Monday 25th November and w/c Monday 2nd December 2024

**No recruitment agencies please.**

**Job Segment**:Medical, Aerospace, Aviation, Healthcare