Administration Officer

1 week ago

Dartford, United Kingdom Dartford and Gravesham NHS Trust Full time

**Administration responsibilities**: To provide support to and act in the absence of the Business and Administration Manager. Take responsibility for handling general telephone enquiries and providing appropriate responses, referring on to other members of staff as needed. Provide administrative support to the compliance and governance teams and senior staff as required. To manage the leave diary and the offsite working arrangements in the absence of the Business and Administration Manager.

To be responsible for providing direct support to the Head of Governance and Compliance management teams and the wider EF&CP teams. Work autonomously to resolve issues from staff or other areas regarding EF&CP activity, solving these where possible or passing them on to the relevant senior member of the team, especially in the absence of the Business and Administration Manager.Support the collation of the minor works forms from across the Trust and co-ordinate responses with THC, Trust and SERCO through the Head of Governance and Compliance team using the generic Minor Works mail box. Liaise with external suppliers and direct queries to the appropriate senior lead Ensure information is made available to senior staff or other colleagues, ensure it is accurate and up to date and meets audit requirements. To work with the Trust and non-Trust staff including suppliers, THC and SERCO staff in order to ensure projects and works progress.

Support the arrangement of team meetings, including inviting appropriate people, compiling and distributing meeting agendas, and related documents and presentations, booking meeting rooms and taking and distributing minutes. Ensure membership aware of actions identified in the meeting. To assist in the improvement and transformation of the coordination of forums and meetings as required, ensuring dates are scheduled, papers are shared in a timely manner and minutes / actions are captured in the meeting. Actively participate in required technical and non-technical committees as required by the Business & Administration Manager or Head of Governance and Compliance Manager.

Monitor the service provision and identify where there could be alterations to make the department more efficient and present to the senior team. Take part in daily huddles of the unit, participating with relevant information concerning the operations planned for that day. Responsible for maintaining the validity and accuracy of information, by ensuring all paper and electronic records are appropriately maintained. Liaise with external departments as required, arranging appointments and following up as needed liaising with senior colleagues if needed.

Please see attached job description for more information.

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