Admin Assistant
1 week ago
**Role: Admin Assistant**
**Location: Hybrid/Castleford-Riddings, UK.**
**Duration: 6 Months**
**Description**:
**Job Summary**:
**Key Responsibilities**:
- Veeva Promo Maps: Manage and update Veeva promo maps to ensure accurate and timely information for approval of documents.
- Procure to Pay Process: Oversee the procure to pay process, including the creation and management of purchase orders and invoices, this includes the setup of new vendors and any changes to supplier’s details.
- NDA, Contracts, CAFs: Handle the administration of Non-Disclosure Agreements (NDAs), contracts, and Customer Authorization Forms (CAFs).
- DocuSign: Facilitate the electronic signing of documents using DocuSign.
- Ordering of Business Cards: Coordinate the ordering and distribution of business cards for employees.
- Event Support: Provide support for company events, including logistics, setup, and coordination alongside a third-party agency.
- Organising Meetings with Lunch: Schedule and organize meetings, including arranging catering and refreshments.
- Contract Tracker Maintenance: Maintain and update the contract tracker to ensure all contracts are current and accessible.
- Apprenticeship Administration: Manage the end-to-end administration of apprenticeship programs, including enrolment, tracking progress, and coordinating with training providers.
- Training Course Administration: Administer training courses, including sending joining instructions, arranging venues, and organizing refreshments.
**Qualifications**:
- Proven experience in a similar administrative role.
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Attention to detail and a high level of accuracy.
**Preferred Qualifications**:
- Experience with Veeva, DocuSign, and other relevant tools.
- Knowledge of procurement processes and contract management.
**Job Type**: Fixed term contract
Contract length: 6 months
Pay: £22,880.00-£23,912.00 per year
Work Location: Hybrid remote in Castleford WF10 5HX
Reference ID: #INDEED_C
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