Administration Coordinator

Office Administrator

Jenkinson Builders Ltd of Sheffield are looking for an experienced office coordinator with a good knowledge and experience of overall business administration duties. As a well established construction company within the South Yorkshire area with a large existing client base spanning across various sectors, Jenkinson Builders Ltd offer a very high standard of service together with a strong work ethic, which allows our organisation to continue to expand.

The primary role of the Office coordinator is to be the support function for the Jenkinson Builders Ltd back room office team. The Office coordinator will play a vital part in the day to day activities to ensure the operation is running smoothly and the systems in place are organised and up to date. This will be a busy and varied role spanning across many different areas of the business. The role will involve customer liaison from both existing and new commercial and domestic/private clients, meaning communication and organisational skills are essential to excel in this role.

What’s in it for you?
- A competitive basic salary
- Flexible working hours based from home - 24-32 hours per week
- Training and development courses suitable for the role can be provided to enhance career development
- A company smart phone for work management and organisation

What we need from you:

- First port of call to receive telephone calls - good telephone manner and communication skills essential
- Adding jobs to cost tracker and putting all incoming invoices to each job
- Checking cost tracker in the morning to ensure all workers are in the correct locations
- Each day assigning hours to jobs for the workers on cost tracker for the previous day
- Liaising with the project managers to assign workers for the next day and adding this to cost tracker
- Managing daily and weekly incoming invoices and assigning to specific jobs
- Receiving orders over phone and adding them to cost tracker
- Chasing the workers for receipts, making sure cost tracker matches up
- Checking items for hire on cost tracker. Chasing PM’s
- Making sure all documents are in project files and keeping database organised
- Keeping Your Trade Base up to date and pulling off monthly summary reports to send to directors/managers at month end
- Facebook, Pinterest, Houzz, twitter, Linkedin and Instagram keeping up to date with regular updates
- Sharing content (created by Operational Managers) across various social media sites - particularly photos of jobs and projects completed. Using ChatGPT AI to help word social media posts. Keeping Checkatrade project completions up to date.
- Ensuring workers/project managers are taking before and after pictures of projects and sharing them across the social media sites
- Working alongside Director to produce monthly newsletter - database of customers to send monthly newsletter to.
- Assisting in any HR duties and staff training requirements - finding and booking courses to ensure training levels are continuously up to date
- Ordering and maintaining stationary levels
- Receiving works orders and arranging property maintenance jobs on GM’s day off or busy periods
- Month end Reports
- General support for the Director
- Other adhoc duties as required

Skills and Experience
- Previous experience as an Office Administrator or something similar
- Proficient in the use of Word and Excel
- Highly organised with attention to detail
- A multi tasker
- The ability to prioritise and organise a busy workload
- A team player
- Excellent verbal and written communication skills
- Willingness to learn and adapt to new administration skills, as required.

Desirable but not essential skills and experience
- Experience within the construction industry

**Job Types**: Part-time, Permanent
Part-time hours: 24-32 per week

**Salary**: £18,000.00-£21,000.00 per year

**Benefits**:

- Company pension
- Flexitime
- Work from home

Schedule:

- Flexitime
- Monday to Friday

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Customer service: 5 years (preferred)
- Administrative experience: 5 years (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person