Lead Coordinator, Band 5- Vascular Surgery

An exciting opportunity has arisen to join the Vascular department based at Gloucester Royal Hospital. This job offers the opportunity to work with a dynamic multi-disciplinary team in a interesting and varied role, working closely with Administrative teams, Consultants, Matrons and the General Management team.
The successful applicant will manage the departmental rota to include covering the on call and ward teams, coordinating theatre and outpatient sessions, adapting clinicians timetables to meet service needs, examining admin/clerical systems and processes to continuously improve services and put forward proposals for organisational re-structuring to maximise services by providing appropriate staffing levels.
This role is to support the medical secretarial team and support the General Manager and Deputy General Manager to deliver Trust Objectives such as waiting list initiatives and clinic utilisation.
Experience in working in the NHS environment is essential in this role to hit the ground running in this exciting role helping support the operational delivery and success of the departments within the Trust.
The Trust aspires to deliver outstanding patient care for the population of Gloucestershire and you would play an important part in delivering our vision of being a world class service.
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Admin/Management
- Management of medical leave, adhering to local annual leave policy
- Management of medical staffing rotas in conjunction with clinical leads
- Covering and backfilling Theatre sessions/clinics
- Setting up clinics and clinic utilisation
- Management of Band 4 administrative team
- Facing a complexity of urgent issues on a daily basis.
- The work pattern is extremely unpredictable due to constant interruptions and having to deal with urgent issues as and when they occur.

Organisational and Development
- To examine admin/clerical systems and processes to continuously improve services.
- Put forward proposals for Organisational re-structuring to maximise services by providing appropriate staffing levels.
- Take the lead for various projects as required by divisional management

Communications and Working Relationships
- General Managers/ Deputy General Manager
- Administration/Clerical and Secretarial staff
- Consultants and multi-disciplinary teams
- Ward Clerks
- Medical and Nursing staff
- IT Services
- Health Records Staff
- Human Resources
- Trust training department including PAS training staff